West Deptford Middle School

675 Grove Road

West Deptford, New Jersey 08066








Section A - Curriculum and Instruction


Section B - Operational Policies and Procedures


Section C - Co-Curricular Activities


Section D - Personnel and School Organization


Section E - School Closing Information


Page references for specific topics can be found in the index for each major section





This handbook is designed to give all staff members a ready source of information about the operation and philosophy of the West Deptford Middle School.  It has been arranged into four major categories for easier reference.


It is expected that every staff member will read the Handbook at least once in order to become familiar with its content.  When questions arise in the future about any operational or policy matter, the staff member will then know where to locate the answer.


Since it is our goal to provide the best possible learning atmosphere, it seems appropriate that everyone be familiar with the school operation and that we practice consistency in our contacts with students.  This can only be accomplished if everyone has access to the same information.


We hope the Handbook serves its intended purpose.  We always will welcome suggestions for additions or changes which will clarify any point of uncertainty.


The information in the Handbook is intended for staff use only.  It is not to be shared with others.  Please keep your copy in a secure place, yet one that is readily available to you.









Assemblies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A 10


Audio-Visual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         A 11


Conference Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          A  9


Controversial Issues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          A  1


Effort/Conduct Comments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        A 17


Field Trips. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        A  6


Final Averages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        A 23


Gloucester County Film Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .       A  5


Grading Scale. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A 15


Grading System of W.D.M.S., Note on. . . . . . . . . . . . . . . . . . . . . . . . . . . . .       A 15


Guest Speakers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         A 10


Handling of Progress Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         A 18


IMC Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A  3


Intercommunications System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        A  5


Lesson Plans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         A  2


Overview - The Middle School Concept. . . . . . . . . . . . . . . . . . . . . . . . . . . .       A  1


Recording of Grade for Applied Technology Subjects. . . . . . . . . . . . . . . . .        A 22


Report Cards/Roll Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .       A 16


Scheduling of Parental Conferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          A 21


Student Achievement and Warning Notice Reports. . . . . . . . . . . . . . . . . . .        A 18


Substitute Teacher's Kit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        A  3


Textbooks, General Info./Regulations Concerning. . . . . . . . . . . . . . . . . . . .        A 13


Use of Outside Facilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         A  3









The Middle School is, as the name suggests, a school between the elementary school and the high school.  This intermediate school is based on the need to provide a bridge between the elementary school with its emphasis on the acquisition of basic skills, and the high school with its emphasis placed upon career responsibilities and the use of those skills.


The West Deptford Middle School has been designed to provide educational experiences for the students which will generate self-direction, increase social competence, strengthen communication skills, study skills, manipulative skills and sensory skills, enhance creativeness and imagination, develop thinking skills, and present materials and activities which will lead the student to an awareness of the principles of wholesome growth and development, and the characteristics of physical maturation.


The Middle School is a student-centered, activity-centered school where each child is involved in developing his/her basic skills as he/she grows in his/her quest for social and emotional awareness and in his/her quest for intellectual excellence.


The Middle school concept is a venture in education, which provides a staff and program to help each student meet his/her potential in learning and in self-development.




Controversial Issues


The school has a right and an obligation to make its curriculum relevant.  It is inevitable and desirable that appropriate topics of a controversial nature be an inherent part of the school's Program of Studies.  The right of the school to unrestrained academic freedom, however, must be tempered by its corresponding obligations to the community.  Due to this dichotomous commitment, the following regulations are established to clarify the school's position and to establish limits in which the staff can operate with confidence of being in accord with the dictates of school policy.


Whenever highly sensitive matters are to be considered, the following prerequisites must be present:


1.       The matter must be an integral part of the curriculum content of that area.  The fact that it is, and has been included in the course of study, shall be construed to be official sanction for its presentation.  Matters not so related shall be cleared through the administration for official approval.


2.       Sound judgment must be exercised by the teacher wherever such topics come under consideration.  This would mean, among other things, that objective treatment must be given to all sensitive issues and that opposing viewpoints, when required, be presented in order to give an impartial treatment to the subject under scrutiny.


3.       Teachers should not reveal their personal position on issues that have more than one ethical or moral viewpoint.


4.       The teacher considering the subject must possess thorough knowledge of the issues involved and must insure that sufficient and correct information be disseminated to prevent dangerous misunderstandings.


5.       The chronological or mental readiness of the student must be taken into account when considering not only the exposure to sensitive materials but the scope of the involvement.


6.       The teacher must be aware of the community and its views on the topic.


7.       If any doubt exists about the advisability of presenting specific topics, please check with the administration.





As may be ascertained from the above, it is determined to be the right of the school to establish the curriculum.  This is a joint task of the professional teaching staff, the administration and the Board of Education.  When the approved courses of study pertains to controversial matters, the obligation is on the school to insure that the above guides are observed.  Should a parent object to submitting his/her child to any segment of the curriculum which involves sensitive issues, his/her rights will be honored.  Any parent may request that his/her child not attend a class while issues to which he/she objects are being presented.  Where possible, other learning activities will be substituted for the material that the student will miss during this absence from class, and if possible, academic accountability will be attached to this alternate plan of study.  In situations where alternate learning activities are not possible, the student will have to be held accountable for the material being presented in the classroom.





Lesson Plans


Lesson plans are to be made out in duplicate.  Each teacher is to keep one copy in the plan book and insert one copy in the lesson plan folder in his/her mailbox.  Plans are to be completed and filed for each forthcoming week by the end of the school day on Friday or the last day of school preceding a holiday.


These plans must be written for each day of the week and include sufficient information so that a substitute could continue the absent teacher's work without loss to the students.


All plans should contain an outline on the work to be covered, pages in the book being worked on, audio-visual or special reference materials to be used, etc.


Plans should show the OBJECTIVES planned for each class, the type of STUDENT ACTIVITY to be employed and the TEACHER ACTIVITY required.


Plans should be written in a neat, literate and legible fashion.







Every teacher will prepare a substitute kit.  A format will be supplied to lessen the clerical burdens involved; however, the format will require supplementary materials depending upon each staff member's teaching situation.  The kits will be placed in the teacher's mailboxes to be updated as the need arises.







The outside facilities will be used by the physical education classes as part of their regular program.  All other use of outside facilities must have prior administrative approval.









Student Use of Center


Feel free to use the resources of the instructional media center at any time!


          The media center has an open flexible schedule for the entire school population.


A full class accompanied by the teacher may use the center by reserving space on a sign-up sheet available one week in advance.  Such a period could be used for book selection or research.


Only three students from a class should be sent to the library for one period a day, as long as they have a specific reason for being there.


With prior agreement of classroom teachers and librarian, eight students may be sent from a class to work on a specific project.


Students will be returned to class under the following conditions:


1.       When they have completed the research assigned by the teacher.


2.       When space is not available


3.       If poor behavior or lack of purpose is noted.





Teacher Use of Materials


Teachers may borrow any number of materials for as long as they need them.  However, teachers should remember that others may need the materials also; return them when no longer needed.


Books must be signed out at the check-out desk.  The teacher's name plus date taken out is placed on the card at the back of the book.  The date taken out is placed on the envelope in the back of the book.


          A.V. materials will be kept in the workroom of the IMC and will be checked out there.





Reserve Services


A teacher may place materials on reserve.  Materials may be placed on overnight or in library reserve.  In addition, reserve materials may be sent to the individual classrooms.  The teacher should specify the period of time materials are to be kept in reserve.





Materials and Service Request Sheet


These sheets will be available in the IMC.  They may be used to request the following:


1.       A bibliography on a specific subject area.


2.       Materials to be placed on reserve.


3.       Materials to be sent to the classroom.


4.       Arrangements for group work or reference time.


5.       Special services to be considered.


These sheets should be submitted to the charging desk at least one week before the service or material is required so that prompt attention may be given to all requests.




Teacher Use of Professional Materials


Professional books and magazines will be kept in the IMC.  Teachers may check out professional books in the same manner as regular books.


Magazines may be borrowed.  Sign a card and put in the file box at the check-out area.  This way a magazine may be located if it is needed by others.  Please do not keep a magazine any longer than a few days.


                                              Request for New Materials


Sheets for requesting new materials will be available in the resource center.  Please use these sheets for all requests and give as much information as possible.  The teacher's name should always be placed at the bottom of the sheet.


                                          Gloucester County Film Library


If at all possible, all films and video tapes should be ordered through this lending institution.  Catalogues of available films will be supplied by the librarian.  Order films as far in advance as possible but no later than two weeks before they are needed.  Use the order slips provided at the charging desk and turn them in there.


When film dates are confirmed, the confirmation sheets will be put in the teacher's mailbox.


Films are delivered and picked-up on Thursday mornings.  All films are to be returned by the end of the school day on Wednesday.  Teachers should note this when making their lesson plans.


If absolutely necessary, free films may be obtained from various sources.  However, WE WILL NOT PAY RENTALS or POSTAGE TO THE SCHOOL.  Return postage will be paid.




                                            Intercommunications System


Each classroom is equipped with an intercom system which connects with the main office. The system is activated through the telephone located on the wall of each room in the building.  To contact the main office lift the receiver and press the # symbol.  To contact another classroom lift the receiver, dial the number of the wing (C-wing is 3, D-wing is 4, E-wing is 5, F-wing is 6 and all other rooms are 2) then dial the room number (example: room C-6 would be 306) then press the * symbol.


This system has two major functions.  It enables a teacher to contact the office quickly if the need arises.  It enables the office to contact the classroom.


An attempt is made to keep to a minimum the number of calls to a room via the intercom.  The office staff is instructed not to interrupt a class unless absolutely necessary.  Naturally, most classes are not interrupted at all.  The greatest use of the intercom is to call students to the office for various reasons.  The teacher usually has the option of declining to send a student if he/she is taking a test or would miss an important concept if he/she left the room.  In these cases the student should be sent to the office after he/she completes the test or after the explanation has been completed.  Sometimes, however, it is absolutely essential that the student be sent to the office regardless of what he/she is doing.  It should be kept in mind that students have few free periods, and the only time discipline and attendance matters can be discussed with these students is during class time.  Therefore, these interruptions are necessary and teacher cooperation is solicited.




                                                           Field Trips



There are four distinct types of field trips within the school program:  Curriculum Area Field Trips, Band and Choir Trips, Special Program Trips and Activities Program Trips.  In most situations, separate rules and regulations must exist for each type of field trip.


The types of field trips which would be classified as Band and Choir Trips or Activities Program Trips are readily discernible.  However, since the terms "Curriculum Area Field Trips" and "Special Program Field Trips" are distinctions of our own making, clarifications are offered in the following sections which consider each individually.



I.       Curriculum Area Field Trips


A.      Definition


A Curriculum Area Field Trip is to be distinguished from other types of school trips since it:


1.       is composed of student in at least class size groups

2.       represents a particular subject area

3.       has as its purpose the attendance at a function which will provide a learning experience not available in the closed classroom situation.


This definition, therefore, excludes the following as being considered in this category:


1.       small groups of students attending a special interest function with a particular teacher or teachers

2.       band or choir group trips to other schools or to other areas as part of their performance program

3.       activities group trips made by school clubs and other activities organizations.



B.      Priorities for Curriculum Area Field Trips


1.       That the content return to students resulting from a field trip be without question a necessary and integral part of the subject area sponsoring the trip, that students receive appropriate advance preparation, a follow-up critique, and be held responsible for information gained from the trip as part of the course's objectives.


In accordance with our Curriculum Policy, trips cannot be justified if their main purpose is to have students "gain appreciation," "establish proper attitudes," etc.  The content area of the trip must be so integrated with the subject matter of the sponsoring curriculum area that the measurement of student outcomes from the trip would be a logical extension of the classroom work.


2.       That field trips not unduly disrupt the overall program:


a.       Disruption to other subject areas due to excessive student absence via trips must be avoided.


b.       Disruption to the educational program of certain students assigned to a teacher, due to that teacher's sponsoring or chaperoning an excessive number of trips, must be avoided.


3.       That consideration be given to all the possible trip sources which would fulfill the desired educational need and that the final basis for selection be the one which provides the best educational experiences at the most reasonable  cost figure.


4.       That no student is to be allowed to participate on a field trip without written permission (use school forms) from a parent.


5.       That transportation must be made by school bus, public transportation facilities or teachers' automobiles as approved by the Superintendent.  Parent automobiles or other conveyances cannot be used for field trips.


6.       That all students use the school-provided transportation and return with the trip group.


7.       No student is to be excluded from curricular trips without prior administrative approval.



II.      Band or Choir Trips


The performance needs of the above groups dictate that they take trips during school hours as well as after school and on Saturdays.  These trips, however, must be scheduled at such times to cause the least amount of disruption to the total school program.  Refer to item #2 for Field Trips.


Those criteria of the Curriculum Area Field Trip Priorities which are applicable to this area would also apply.


III.     Activities Program Field Trips


Club sponsors and sponsors of other organizations within the school's activities program must submit any proposed trips as budget items in the same manner as prescribed for Curriculum Area Field Trips.


Those criteria of the Curriculum Area Field Trip Policy which are applicable to this area would also apply to Activities Program Trips.


Planning Trip


Present board policy requires teachers to submit an excursion request to the Superintendent at least one month prior to the date of a field trip.  The Board has voted to pay expenses for student field trips that are approved as educational by the administration.  Therefore, in order that the expense money may be given to the teacher prior to the field trip, it is requested that a West Deptford Township Board of Education warrant form, itemizing the total expense, be submitted to the Superintendent with the excursion request.  If approval is granted by the Superintendent for the trip, the warrant will be approved at that time and forwarded to the Secretary of the Board of Education who will issue a check to the teacher.


It is hoped that more than one month notice will be given when planning a trip and that, whenever possible, the trip will be established by the 2nd of the month for the forthcoming month.  This is desired to allow time for the trip to be included on the monthly Activities Calendar which, it is hoped, is helpful to the staff when planning their daily classroom lessons.


The trip sponsor shall secure excursion forms from the Assistant Principal/C & I and reserve a tentative date on the activities calendar.  If additional chaperones are needed, the trip sponsor and the Assistant Principal/C & I will determine which classes will be most affected by the trip and the trip sponsor will contact teachers within the affected areas to assist with the trip.


The trip sponsor shall complete the excursion form (an original and two carbon copies) making the necessary inquiries and tentative arrangements.  If planning to use school transportation, the trip must be within the confines of the school day and a 50 mile radius.  When the forms have been completed, they are to be returned to the Assistant Principal/C & I.


Since the excursion forms are not very detailed, it is most likely that an interview will be requested regarding a more exact justification of the trip from the standpoint of its applicability with the subject matter under consideration, the amount of work done leading up to the trip, and the extent of the follow-up planned for it to be adequately critiqued.


It is realized that occasionally notices regarding conferences, content, special program, etc., which are of great benefit to the students arrive a week or so prior to the date of the event.  In a situation of this nature all possible attempts will be made to obtain school approval, regardless of the 2nd of the month deadline or other procedural regulations.  In such cases the administration must decide whether the benefit of such trips to the students offsets the disrupting effect to the school for trips which do not follow the normal procedure.  Each petition of this nature will, therefore, have to be decided individually.


When Informed of Approval


The following procedures will be followed:


The trip sponsor shall confirm all reservations of seats, arrangements for lunch; if necessary, arrangements for transportation, etc.


The trip sponsor shall obtain "Parent Permission Slips" from the Assistant Principal/C & I and make sure that each student has one properly filled out before being allowed to go on the proposed trip.


The trip sponsor shall prepare a list of the students going on the trip to be used as a supplement to the "Absentee Bulletin."


The trip sponsor shall make and/or collect a list(s) of the students not going on the trip from his/her classes and those of other chaperones.


The trip sponsor shall prepare and, if additional chaperones are employed, collect all lesson plans needed to insure that those classes to be covered have school work to do.


The trip sponsor shall give the above items, Parent Permission Slips, Class List, and Lesson Plans to the Assistant Principal/C & I the day prior to the date of the trip.




                                              CONFERENCE REPORT


In order to share the benefits of information gained from conferences, workshops, etc., a written report is required to be filed with the Principal upon return.  These reports will be shared with the staff and the administration when applicable.


These required reports should  contain the following information:




Teacher's name, conference attended, place, date and cost to the Board of Education.




1.       Purpose of conference, etc.


2.       Summarization of topics considered


3.       Information gained that could benefit West Deptford Schools (please state how)


4.       Evaluation of the conference






Definition of an Assembly


An assembly is a school activity in which pupils, teachers and community participate for the unification and enrichment of school life.  It is not an interruption in the working of the school, but is an integral and basic part of the school day.


Aims of the Assembly


To provide opportunity for the display of the wealth and variety of talent among our students.


To provide the opportunity for students to participate actively on stage before their fellow students for recognition, providing social experience and training in stage presence, good speech habits, etc.


To provide experience in proper audience response.


To bring before all students what is being done in various grades of the school.


To encourage appreciation of aesthetic values and to promote worthy attitudes.


To motivate subject and school activities interest and to stimulate creativeness.


          To develop student leadership and management and to cement public relations.


To bring into the school various groups and personalities from local and state organizations that will enhance the leaning process.



Scheduling of an Assembly


Assemblies will be scheduled by the Assistant Principal for Curriculum.  Different days and periods will be used in order that no one period will be overly taxed by the assembly schedule.  Those desiring to present an assembly program should submit a petition to the Assistant Principal for Curriculum for approval.  Notification of assemblies will be given as far in advance as possible either through the posted activities schedule or by school bulletins.




                                                   GUEST SPEAKERS


The West Deptford Middle School utilizes a guest speaker program.  Speakers are sought on the basis of student needs and interests, topical news events, interesting careers and occupations.


Prior to attending an assembly given by a guest speaker, teachers are requested to instruct their students on the proper procedures for conducting themselves in the presence of a speaker.  The students are expected to receive the guest warmly with applause, give their attention during the program, ask relevant questions when time allows, and thank the speaker with another warm applause.


Teachers are also encouraged to stress to the students that when attending a speaker's program, they are to be neatly attired.  Students not adhering to this request will be prohibited from attending the program.




                                        AUDIO-VISUAL DEPARTMENT


The AVA Department exists for the purpose of assisting teachers in the enrichment  of their classroom lessons and team activities.


All equipment listed in the inventory included herein is available to the teacher.  Questions or problems concerning the operation of any equipment should be referred to the AVA Coordinator.  No teacher should operate equipment unless he or she is completely familiar with its correct operation.





A.      Complete an "A.V. Equipment Request" card shown below.




                   A.V. EQUIPMENT REQUEST CARD


  Teacher's Name                                             Room #         


  Equipment Requested                                                        




  Date(s) Requested                                                             

  All A.V. Equipment is to be returned to the A.V. room between

  2:57 and 3:25.



B.      Submit this card to the A.V. Coordinator's mailbox in advance of the date requested.  Blank copies will be kept on the counter in the main office .


C.      Late requests will only be honored during the morning homeroom period (8:00 to 8:30 a.m.) directly in the A.V. room.





A.      Materials will be distributed to the requested area by A.V. aides prior to 8:33 a.m.


B.      The A.V. room will be locked from 8:33 to 2:57 unless staffed by the A.V. Coordinator or his assistant.


C.      Overnight, weekend, or extended loan of certain types of A.V. equipment can be arranged by contacting the A.V. coordinator.





A.      All equipment is to be returned each day between 2:57 and 3:25 directly to the A.V. room.  Under no circumstances is any equipment to be left outside the A.V. room on either the hallway or the library side.


B.      Teachers requesting an overnight or extended loan are asked to return the borrowed equipment promptly on the date due so that others may plan for and receive use of that equipment.





A.      Teachers should familiarize themselves with the proper operation of all equipment requested.


B.      Teachers should operate, or select one responsible student to operate all equipment.  (When a student is the operator, that student must be supervised).


C.      Under no circumstances should a student or teacher attempt to repair broken equipment.  (This does not include bulb changes, which are to be performed by the teacher).


D.      All equipment either damaged or operating improperly should be returned to the A.V. room with a note explaining the problem.


E.      Equipment may not be removed from the building without prior permission.  This permission is to be requested through the A.V. Department.  Sufficient time is to be given to allow consideration of the request.





The following AVA equipment is available:


 8       televisions, (color)

12      16 mm movie projectors (sound)

 1       8 mm movie projector

 1       dual 8 mm projector (silent)

 8       slide projectors

30      film strip projectors

45      overhead projectors

 8       E-Z viewers

 2       Study Mate viewers

 1       film strip messenger

20      cassette recorders

10      cassette players

 1       cassette copier

 2       reel-to-reel recorders

 1       language master

10      record players

18      earphone sets

 3       opaque projectors

 3       8 mm filmloop projectors

 1       Beta Max video recorder

           8       VHS video recorders

 1       VHS video recorder and T.V. Monitor (Library)

 1       Portable Camcorder

 1       Stereo combination recorder player/cassette recorder




                               TEXTBOOKS - GENERAL INFORMATION


Each teacher will find in his/her classroom a sufficient number of texts, plus a few spares, to cover the latest available enrollment figures.  If additional copies are needed, they are to be requisitioned from Assistant Principal for Curriculum.






The following procedure will be followed:


1.       Original records of text assignments to students must be made in duplicate.  One for the teacher; one for the office.


2.       All books have been numbered on the front inside cover.  This number (in black ink) is the only number to be used.  It will facilitate a running inventory of the texts and make easier a planned program of reordering so that a sufficient number of texts will be on hand at the beginning of each school year.


3.       All books have been stamped on the front inside cover.  This stamp was put there to facilitate the returning of books to the student they were assigned to in case they become lost.  It will also aid us in determining age and the number of times a book has been issued.  STUDENTS NAMES ARE TO BE WRITTEN IN THE BOOKS BY THE TEACHER IN INK!!!


4.       For condition of books use only 1 - 2 - 3 - 4 - 5.  One (1) is new; five (5) indicates possible replacement.  This procedure must be standardized.  The condition number is to be placed in the text by the teacher ad the student should be given an opportunity to agree or disagree with the condition of the book assigned.  Once agreement has been reached, it is the student's responsibility to maintain the book within reasonable limits of that condition.  Any significant damage should be noted beside the condition number in order that this may be taken into consideration when assigning fines at the end of the year.


5.       All books must be covered.  Any suitable material will do.  Any repeated violations of this rule should be brought to the attention of the disciplinarian.  Books are not to be covered with sticky contact plastic covers.


6.       All requisitions for additional texts are to be made through the Team Leaders/Area Coordinators.


7.       If a book is lost, mark your record "lost", then give replacement number and mark "replacement".  When a student loses a book, he will be required to pay for it.  We are obligated to issue a student a new book even though he has not yet paid for the old one.  In this case, the student is responsible for two books.


8.       No book is to be destroyed by a teacher without the consent of the Assistant Principal.  At the end of the year, all books in very poor condition and possible discards should be piled separately and designated as possible discards.


9.       The teachers should attempt to periodically (suggested once a month) check all texts so that they do not begin to take the place of a notebook.  Excessive amounts of papers jammed in  a text is the major cause of broken bindings and "dog-earring" of pages.







It is inevitable that there will be some inconsistency in the grades assigned by teachers of various subjects in a large school system.  It is highly desirable to keep such inconsistency to a minimum.  This can be done only to the extent that our staff has a common understanding of what we are trying to say by means of grades.


A grade is not assigned as a punishment or a reward.  It is an attempt to make a statement regarding a pupil's work.  The report card is designed to tell parents and pupils to what extent the instructor is satisfied with the pupil's work and progress.


Please remember that the report cards are one of the most important mediums of any school's public relations program.  They are only as accurate as the information scanned into the computer; therefore, it is important that teachers be careful in marking and  checking grade collection and grade verification sheets.  Report cards present a picture to the parent, either good or bad, of the general ability of the pupil in his/her day-to-day progress in his/her school work.


The grading scale indicated below is to be used by all teachers for determining equivalent values between letter and number grades.  While teachers may keep records according to whatever method or point system they choose, the percentage scale that appears below and on the report card, will provide consistency throughout the Middle School.




                                                    GRADING SCALE



Grade                                                Equivalents


 A+                       =                 100 - 99

 A                         =                 98 - 94

 A-                        =                 93 - 92

 B+                       =                 91 - 90

 B                         =                 89 - 85

 B-                        =                 84 - 83

 C+                       =                 82 - 81

 C                         =                 80 - 76

 C-                        =                 75 - 74

 D+                       =                 73 - 72

 D                         =                 71 - 67

 D-                        =                 66 - 65

 F                          =                 64 and below




                                        REPORT CARDS/ROLL BOOKS



Teachers are reminded that as professionals, we are expected to maintain a high level of efficiency in all of our work.  Teachers are to record all grades accurately on the scan sheets.


Every teacher will record a sufficient number of grades each marking period to give a true picture of each student's progress.  If subjective judgments of things like class participation are to be considered part of the grade, they are to be identified as to the date recorded and the nature of the evaluation.


Each roll book will contain an explanation of the teacher's method of grading.  Said explanation will include information regarding the nature of the evaluation methods used (test, quizzes, class work, etc.), the method of averaging utilized and the relative importance of each grade for any two people to look at the grading explanation and the grade book and arrive at the same final average.


Before the last day of the marking period, grade collection sheets will be distributed.  The completed grade sheets will be returned to the Assistant Principal for Curriculum at the stated day and time following the close of the marking period.


The grade collection sheets will be scanned and grade verification sheets will be distributed and returned before report cards are printed.  Exact schedules for the distribution and return of all grade-related materials will be announced for the appropriate marking period.


It will not be necessary to record attendance as the computer system will automatically record each student's absences and/or latenesses on the report card.




Report cards will be distributed to the students at the end of the school day.  All students will report to their homeroom sections approximately five minutes before the end of school to receive their reports.


Citizenship and class effort put forth by the student will be reported by the following number/letter code printed on the report card.  A code number is required for every grade of D or F.  (No more than three (3) comments can be given for any grade.)




                                       EFFORT/CONDUCT COMMENTS


1.  Courteous & cooperative             G.  Poor test/quiz/project work

2.  Good work habits                        H.  Homework/classwork incomplete

3.  Improvement in effort/attitude     J.   Little effort shown

4.  Participates in class                     K.  Needs organizational skills

5.  Cooperates with peers                                    L.  Excessive talking in class

6.  Improvement in behavior             O.  Does not follow directions

7.  Careful, accurate work                                    Q.  Poor daily preparation

8.  Good organizational skills           R.  Lacks focus/participation

9.   Shows initiative                                    T.  Disrespectful           

V.  Absent/late too frequently



Due to the importance of grading both in the academic area and in citizenship, every teacher is expected to be able to justify every evaluation with sufficient records.  The teacher should bring his/her record book to all parent-teacher conferences, and there should be enough test, classwork and/or homework grades to justify the report card grade.


Not only do many grades help support the teacher's final evaluation, but they also give the student a greater opportunity to show the true caliber of his/her performance.


Tests are to be graded as soon as possible.  They are to be returned to the students for discussion.  The teacher may collect tests again and file them for possible parent conference.


Under no circumstances should an academic average be lowered arbitrarily because of poor citizenship.  The citizenship and class effort codes are to be based on: the extent to which the student contributes to the success and progress of the class and the extent to which the student needs supervision of his or her conduct.  These codes are to reflect only conduct in the class for which it is given.


There will be four (4) report periods in the year, each consisting of approximately nine (9) weeks.  The grades assigned for each period are for that period only; they are not cumulative.


Close to the end of the 5th week of each marking period on stipulated dates, each teacher will  complete an interim report for each student in his/her classes*.  If a student is to receive a failing grade for the marking period, the interim report has to have been marked as a D - In danger of Failing or an F - Failing.  Any exception to this policy must have prior approval of the principal.  This approval is to be secured prior to grades being recorded on grade sheets.  Parents of students whose grades drop after interim reports have been mailed should be notified by telephone or by a late notice indicating the new status of the student.


It is each teacher's responsibility to prepare the interims carefully for every student and indicate to parents those student who may be heading toward failure.  In this way, the parents will have ample time to meet with the teacher and to prevent failure in many cases.


*Because 5th, 6th and 7th grade Applied Technology courses are scheduled on a seven-week cycle instead of nine, these classes will not be included in the interim reports.






It is the philosophy of the Middle School that students and their parents are entitled to receive notice at the midpoint of each marking period of school progress. It is especially important to indicate progress that is less than satisfactory and which, if it persisted, would result in a final grade below the reasonable expectations for the student.  The purpose of the interims is to assure that students and parents are aware of the areas in which progress is satisfactory and those which are in need of improvement and to provide opportunity for taking appropriate steps to bring about this improvement.


Scan sheets are provided for the communicating of interim information.  A copy of this form and an explanation of the Status, Recommendation, Commendation and Deficiency codes are  provided on the next pages.  Each teacher will receive scan sheets for all of their classes (except 5th, 6th and 7th grade Applied Technology classes and will give students a Status comment of Passing, In danger of failing or Failing.  The Applied Technology classes will continue to use a warning notice for students failing or in danger of failing at the midpoint of their cycles.


Several points, among others, should be kept in mind when preparing interim  reports.   The sending of a notice is intended as a positive communication regardless of the status of the student in any particular class.  It is meant as a way of providing information which will result in the taking of constructive action to enhance the student's progress when needed.  It should not be perceived as an instrument of punishment nor a dramatization of failure.  Wholesale use of the Status for Failing or In danger of failing should be avoided.




                                     HANDLING OF INTERIM REPORTS


Due dates and mailing dates for interim reports are on page A-21 of the Teacher Handbook.


Teachers will be given the scan sheets at least one week in advance.  Teachers should mark the scan sheet CAREFULLY. 


Teachers of Applied Technology will be sending warning notices on dates different from those stated on page A-21.  Students (on a seven-week cycle) may receive warning notices at any time after the mid point of the cycle.  The Applied Technology teachers will prepare the warning notices, place them in envelopes with appropriate address label (gotten from the main office) and turn them over to the guidance secretary.  The dates for the 7 week cycle are located on page A-22.



The following dates are for staff reference:




MARKING                    DISTRIBUTION    OF            REPORTS DUE   MAILING

PERIOD     LAST DAY          REPORT CARDS         DAYS        GUIDANCE OFC          REPORTS 


  1               Nov.   9        Nov.   18-24         43               Oct.    8              Oct.   13


  2               Jan.  27         Feb.    7                45               Dec.   14             Dec.   17


  3               Apr.   7         Apr.   24              49               Mar.   3              Mar.    8


  4               June 15         June   15               43               May   15             May   18



The unissued copies of report cards are to be returned to the homeroom teachers mailboxes at the end of the school day.   As students make up their "incomplete," teachers should go to the guidance department to record the grades.


Students are not to be issued report cards prior to the stated date, nor to be told what grade they have earned without prior administrative approval.  Such approval will be granted only in very unusual circumstances.






The Administration and Board of Education feel that parental conferences with teachers are an important part of the educational program which should take place whenever either party thinks it is desirable and should follow almost all progress reports.  There are some situations, however, when parental conference would not be of benefit to the student's parent.  In these circumstances, the guidance counselor should indicate to the parent, if he calls, that a personal conference will not be necessary and should discuss the source of the difficulty with the parent on the telephone.


The counselor will know of these instances because the teacher will inform the counselor ahead of time of the situation.  Following are two situations which are acceptable reasons for the teacher to request that no conference be held.


1.       The only item checked on the Warning Notice refers to the student being absent too much.  (Even in this case, a conference might be desirable in order for the teacher to discuss with the parent the reason(s) for the absences).


2.       Previous conferences have taken place in which the checked items have been discussed; no improvement has taken place and the teacher feels that further conferences will be fruitless.



It is to be understood that if a parent specifically requests a conference, even though the teacher has indicated that he or she thinks it might not be beneficial, the teacher must meet with the parent.  These conferences should be scheduled within the 7 1/2 hours that the teacher is required to be in the building; but in cases where this places a hardship on the parent, it is hoped that the teacher or teachers involved would voluntarily agree to schedule an earlier or later conference to help the child.  It is understood that no teacher will be required to participate in a conference outside of the 7 1/2 hour, negotiated work day situation.






Indicated below is the procedure to be followed when recording Applied Technology grades:


1.       Grades for all students will be recorded as they complete the seven week cycle in each subject.


2.       Applied Technology teachers will record the grades on the report card at the end of the next marking period.


3.       Students in grades 5 through 7 will receive a total of five grades.


4.       Eighth grade electives in Applied Technology will follow the regular marking period cycle.


5.       Each marking period grade is also the final average for that specific subject.




                          APPLIED TECHNOLOGY CYCLES - Seven Weeks


                                                       Grades 5, 6 & 7


Number of

Cycle          Dates                                          Days                  Progress Reports


  1               Sept.  7 - Oct.  26                        35                     After Oct. 4


  2                                                                                  Oct.  27 - Dec.  21                                 35                         After Nov.   30


  3               Jan.   3 - Feb.  21                         35                     After Jan.   30


  4               Feb. 24 - April 18                        35                     After Mar.   21


  5                                                               April 13 - June  14                                40                     After May    16







Code Status Code Description                                      Code Recommendation Description

D       In Danger of Failing                                    B       Improve Behavior


F       Failing                                                        C       Conference Requested


P       Passing                                                       H       Needs To Improve Homework


                                                                             T       Call Teacher


Total:                   3                                                        Total:                   4


Code Commendation Description                        Code Deficiency Code Description

01      Courteous & Cooperative                                    01      Poor Test/Quiz Project Work


02      Good Work Habits                                               02      Homework/Classwork Incomplete


03      Improvement in Effort/Attitude                           03      Little Effort Shown


04      Participates in Class                                   04      Needs Organizational Skills


05      Cooperates with Peers                                05      Excessive Talking in Class


06      Improvement in Behavior                                    06      Does Not Follow Directions


07      Careful, Accurate Work                              07      Poor Daily Preparation


08      Good Organizational Skills                        08      Lacks Focus/Participation


09      Shows Initiative                                          09      Disrespectful


10      Uses Time effectively                                  10      Absent/Late too Frequently


Total:                   10                                                      Total:                   10






          Grade          Computer for Final Grades – One Semester Subjects


A+ = 13 points     B+ = 10 points     C+ = 7 points       D+ = 4 points

A   = 12 points     B   =   9 points     C   = 6 points       D   = 3 points

A-  = 11 points     B-  =   8 points     C-  = 5 points       D-  = 2 points


                                                                                      F    = 0 points


No. of                                                         No. of        

Points                   Average       Letter Grade                  Points                   Average       Letter Grade

   26            13.00                    A+                 15              7.50                  C+

   25            12.50                    A                   14              7.00                  C+

   24            12.00                    A                   13              6.50                  C

   23            11.50                    A-                  12              6.00                  C

   22            11.00                    A-                  11              5.50                  C-

                                                                      10              5.00                  C-


   21            10.50                    B+                   9              7.50                  D+

   20            10.00                    B+                   8              7.00                  D+

   19              9.50                    B                      7              6.50                  D

   18              9.00                    B                      6              6.00                  D

   17              8.50                    B-                    5              5.50                  D-

   16              8.00                    B-                   4              5.00                  D-


                                                                             Less than 4 points –

                                                                                      Failure for the year



Grade          Computer for Final Grades – 3 Marking Periods


No. of                                                         No. of        

Points                   Average       Letter Grade                  Points                   Average       Letter Grade

   39            13.00                    A+                 22              7.33                  C+

   38            12.67                    A+                 21              7.00                  C+

   37            12.33                    A                   20              6.67                  C+

   36            12.00                    A                   19              6.33                  C

   35            11.67                    A                   18              6.00                  C

   34            11.33                    A-                  17              5.67                  C

   33            11.00                    A-                  16              5.33                  C-

   32            11.67                    A-                  15              5.00                  C-

   14              4.67                  C-

   31            10.33                    B+                 13              4.33                  D+

   30            10.00                    B+                 12              4.00                  D+

   29              9.67                    B+                 11              3.67                  D+

   28              9.33                    B                    10              3.33                  D

   27              9.00                    B                      9              3.00                  D

   26              8.67                    B                      8              2.67                  D

   25              8.33                    B-                    7              2.33                  D-

   24              8.00                    B-                    6              2.00                  D-

   23              7.67                    B-                    5              1.67                  D-


                   Less than 5 points – failure for the year.


          Grade Computer for Final Grades – four Marking Periods


A+ = 13 points     B+ = 10 points     C+ = 7 points       D+ = 4 points

A   = 12 points     B   =   9 points     C   = 6 points       D   = 3 points

A-  = 11 points     B-  =   8 points     C-  = 5 points       D-  = 2 points


                                                                                      F    = 0 points


No. of                                                         No. of        

Points                   Average       Letter Grade                  Points                   Average       Letter Grade

   52            13.00                    A+                 30              7.50                  C+

   51            12.75                    A+                 29              7.25                  C+

   50            12.50                    A                   28              7.00                  C+

   49            12.25                    A                   27              6.75                  C+

   48            12.00                    A                   26              6.50                  C

   47            11.75                    A                   25              6.25                  C

   46            11.50                    A-                  24              6.00                  C

   45            11.25                    A-                  23              5.75                  C

   44            11.00                    A-                  22              5.50                  C-

   43            10.75                    A-                  21              5.25                  C-

             20              5.00                  C-

                      19              4.75                  C-


   42            10.50                    B+                 18              4.50                  D+

   41            10.25                    B+                 17              4.25                  D+

   40            10.00                    B+                 16              4.00                  D+

   39              9.75                    B+                 15              3.75                  D+

   38              9.50                    B                    14              3.50                  D

   37              9.25                    B                    13              3.25                  D

   36              9.00                    B                    12              3.00                  D

   35              8.75                    B                    11              2.75                  D

   34              8.50                    B-                  10              2.50                  D-

   33              8.25                    B-                    9              2.25                  D-

   32              8.00                    B-                    8              2.00                  D-

   31              7.75                    B-                    7              1.75                  D-


                   Less than 7 points – failure for the year.






                                        INDEX FOR SECTION "B"






Affirmative Action/Sexual Harassment Policy. . . . . . . . . . . . . . . . . . . . . . .        B 35


Attendance Procedure . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . .    B  7


Bomb Threat Procedure (Middle School). . . . . . . . . . . . . . . . . . . . . . . . . .          B 13


Building Evacuation Procedure. . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .          B 12


Child Abuse/Reporting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  B 37


Communicable Diseases . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .  B 10


Communications with Parents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B  4


Contracts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .     B 30


Daily Announcements. . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . .  B 26


Damaged Articles. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . .   B 29


Deprived/Exclusion List. . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . B 26


Discipline, Overview. . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . .  B 23


Discipline, Mechanics of. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  B 23


Duty Assignments, Description of . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . B  2


Emergency School Closing/Delayed Opening . . . . . . . . . . . . . . . . . . . . . . .        B 10


Excerpts from State Laws & Regulations. . . . . . . . . . . . . . . . . . . . . . . . . .         B  5


Hall Pass Procedure. . . . . . . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . .    B  9


Homework (District Policy). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B 8a


Homework (Make-up). . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .  B  9


Housekeeping. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .    B 28


Injury at School - Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B 32


Keys. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .                         B  9


Locker Passes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .      B 10


Maintenance Service . . . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . .    B 27


Method of Dispersal in an Emergency or

  Early Dismissal Situation. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .   B 11


Monetary Deposits & Withdrawals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          B 30


Money & Valuables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   B 28


Nurse, Guidelines for Referring to . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .          B 34


Opening Exercises. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   B  2


Purchases for Activities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   B 30


Requests to the Board of Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B 29


Safety Precautions - Flammable Liquids. . . . . . . . . . . . . . . . . . . . . . . . . . .         B 33


School Hours . . . . . . . . . . . . . . . . . . .. . . . .  . . . . . . . . . . . . . . . . . . . . .    B 26


Severe Weather Watch or Warning. . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . B 35


Student Accident Insurance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   B 32


Student Entry & Withdrawal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B 31


Suicide & Sudden Death. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .    B 38


Supervision of Students. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  B 27


Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .    B 29


Time Schedule (Full and Half Day). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B  1


Visitors, Standard Operating Procedures . . . . . . . . . . . . . . . . . . . . . . . . .           B 06


Workshop & Clinics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  B 30




                              WEST DEPTFORD MIDDLE SCHOOL

                                               TIME SCHEDULE

                                                     FULL DAY


Building Opens............................................................................................ 8:05


Homeroom......................................................................................... 8:10 - 8:28


Period 1............................................................................................. 8:31 - 9:16


Period 2........................................................................................... 9:19 - 10:04


Period 3......................................................................................... 10:07 - 10:52

7th Grade Lunch A.................................. 10:07 - 10:29

7th Grade Lunch B.................................. 10:30 - 10:52


Period 4......................................................................................... 10:55 - 11:40

5th Grade Lunch A.................................. 10:55 - 11:17

5th Grade Lunch B.................................. 11:18 - 11:40


Period 5......................................................................................... 11:43 - 12:28

6th Grade Lunch A.................................. 11:43 - 12:05

6th Grade Lunch B.................................. 12:06 - 12:28


Period 6........................................................................................... 12:31 - 1:16

8th Grade Lunch A.................................. 12:31 - 12:53

8th Grade Lunch B.................................... 12:54 - 1:16


Period 7............................................................................................. 1:19 - 2:04


Period 8............................................................................................. 2:07 - 2:52


Buses Depart............................................................................................... 2:57




                              WEST DEPTFORD MIDDLE SCHOOL

                                               TIME SCHEDULE

                                                     HALF DAY



Homeroom......................................................................................... 8:10 - 8:18

Period 1............................................................................................. 8:20 - 8:50

Period 2............................................................................................. 8:52 - 9:22

Period 3............................................................................................. 9:24 - 9:54

Period 4........................................................................................... 9:56 - 10:26

Period 5......................................................................................... 10:28 - 10:58

Period 6......................................................................................... 11:00 - 11:30

Period 7......................................................................................... 11:32 - 12:02

Period 8......................................................................................... 12:04 - 12:34




                                           OPENING EXERCISES


The school day will start in the following manner:


At 8:10 a.m. the late tone will sound.  Within a few seconds an announcer will start the opening exercises, and all students and staff will stop where they are and remain there until the opening exercises are completed.  The opening exercises will consist of:


Thought or quotation for the day

Patriotic song

Flag salute


At the conclusion of the opening exercises, the day's announcements will be read.


In compliance with New Jersey Law, the school will observe certain days with appropriate exercises.  The thought or quotation on these dates will be a brief reading appropriate to the occasion.  The days included are:


Commodore Barry Day                              Lincoln's Birthday

Columbus Day                                           Washington's Birthday

Veterans Day                                              Arbor Day

Thanksgiving Day                                                Memorial Day

Martin Luther King Day                                      Flag Day


In the event that school is closed on any of these days, the observance will be the school day prior to the date.




                           DESCRIPTION OF DUTY ASSIGNMENTS



Internal Suspension Room - See section under discipline.


Telephone Calls - Absentees


Teachers with this assignment are to place phone calls to the home of every student appearing on the absentee list from whom a phone call has not been received.  The specific reason for the absence is to be noted next to the student's name on the absentee list. (eg. cold, flu, etc.)  Parent work numbers should be called, also, if there is not answer at home or if the student answers the phone.  If the reason for absence is not one of the legal reasons (illness, death in the family, religious holiday, family emergency, or doctor/dental appointment) the student's name, number and reason should be referred to the Assistant Principal or Attendance Secretary.  If there is no answer, please write "N.A." next to the student's name on the absentee list.  Any phone conversation of a suspicious nature should be referred to the Assistant Principal.



Attendance Office


Teachers with this assignment are to input discipline information into the computer and help with other attendance office procedures.



Bus Supervision


Weather permitting, teachers should be supervising outside the building on a.m.-p.m. bus duty.  Teachers assigned to this duty are to be present while buses load or unload for the purpose of general supervision.  It is the teacher's responsibility to notify the Assistant Principal of buses arriving late.


In the event of rain or extremely cold weather, the teachers will report to bus duty in the wing nearest their outside duty.  The buses will drop off the students, who will enter the appropriate wing and remain until the tone sounds at 8:05.  The students may then leave the wing to go to their lockers.  Bus supervision in the a.m. begins at 7:55 and ends at 8:05.  In the p.m., bus supervision begins immediately after the dismissal bell rings and ends when all buses have departed.



Cafeteria Duty


It is imperative that teachers assigned to this duty report to the cafeteria as soon as possible to supervise the students as they arrive.  In order to insure a unified approach, the procedures listed below are to be followed:


1.       Teachers will get students seated.


2.       Students are not allowed to sit on the stage.


3.       Students arriving late without a pass after the tone should have their name noted in the logbook for lateness.  After the third lateness the student is to be referred through a behavior report to the Assistant Principal.


4.       Student table assignments may be changed for misbehavior.


5.       When feasible, the students will be called to the service lines by rows.


6.       Teachers will supervise a specified area, determined by the number on the cafeteria duty sheet.


7.       Students will take back trays to the dish room and clean area before dismissal.


8.       Students will be dismissed by rows.


9.       Students will stand and push chairs under their table prior to dismissal.



Hall Duty


Teachers with this assignment are to check the hall passes (time and destination) of the students in the halls.  If the student does not have a pass, escort him/her to the teacher with whom he/she is scheduled.  Irregularities should be reported to the Assistant Principal.  Hall duty teachers should also check lavatories to prevent students from loitering.



Nurse's Office Duty


Overall supervision of the Nurse's Office will include checking passes to the Nurse's Office, answering the telephone and administering minor emergency first aid.  No medication is to be administered and major injuries must be reported to the nurse.



School/Community Projects


The teachers assigned this duty will be involved in beautifying the school building with seasonal decorations, attending to the entrance show cases, directing community projects that involve the school and any other assignments deemed necessary by the administration.





A teacher is assigned every day to provide coverage for the librarian's lunch period.  This teacher is to supervise the students in the library and to provide assistance to students if possible.




                               COMMUNICATION WITH PARENTS


Teachers are encouraged to communicate with parents the successes and shortcomings of their students.  Time does not permit as much teacher/parent contact as we might like; however, there are some specific opportunities through the year for this contact.  These opportunities include:


•        Parent Organization meetings


•        Mid-marking period warning notices


•        Report Cards


In addition, teachers are encouraged to arrange parental conferences through contact with the guidance counselor when a conference is appropriate and to contact parents directly by telephone when it seems to be in the best interest of the child.


Any written communication with the parents, other than official school forms, must be in a format previously approved by a member of the administration.






18A:6 - CORPORAL PUNISHMENT OF PUPILS - No person employed or engaged in a school or educational institution, whether public or private, shall inflict or cause to be inflicted corporal punishment upon a pupil attending such school or institution; but any such person may, within the scope of his employment, use and apply such amount of force as is reasonable and necessary (1) to quell a disturbance threatening physical injury to others, (2) to obtain possession of weapons or other dangerous objects upon the person or with the control of a pupil, (3) for the purpose of self-defense, and (4) for the protection of persons or property and such acts or any of them shall not be construed to constitute corporal punishment within the meaning and intendment of this section.  Every resolution, by-law, rule, ordinance, or other act of authority permitting or authorizing corporal punishment to be inflicted upon a pupil attending a school or educational institution shall be void.


Teachers are not to touch students except under specific circumstances as outlined in the Statute quoted above.  A consistent "hands off" policy will avoid such charges as "she hurt me" or "he hit me" and the even more serious charges.  Make it a rule -- it's that one exception that can get you into trouble.


18A:36-3 - DISPLAY OF ANY SALUTE TO FLAG:  OATH OF ALLEGIANCE - c.  REQUIRE the pupils in each school in district on every school day to salute the United States flag and repeat the following pledge of allegiance to the flag:


"I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all,"


which salute and pledge of allegiance shall be rendered with the right hand over the heart, but children who have conscientious scruples against such pledge or salute, or the children of accredited representatives of foreign governments to whom the United States extend diplomatic immunity, will always show full respect to the flag while the pledge is given by merely standing at attention; the boys removing the headdress.


Students cannot be required to stand during the National Anthem or other patriotic song.  They can and should be required to remain quiet.


18A:37-1 - SUBMISSION OF PUPILS TO AUTHORITY - Pupils in the public school shall comply with the rules established in pursuance of law for the government of such schools, pursue the prescribed course of study and submit to the authority of the teachers and others in authority over them.


18A:37-2 - CAUSES FOR SUSPENSION OR EXPULSION OF PUPILS Any pupil who is guilty of continued and willful disobedience or of open defiance of the authority of any teacher or person having authority over him, or of the habitual use of profanity or of obscene language, or who shall cut, deface or otherwise injure any school property, shall be liable to punishment and to suspension or expulsion from school.


18A:40-12.1 - The Board of Education of every school district shall require each pupil and teacher in the public schools of the district to wear industrial quality eye protective devices while attending classes in vocational or industrial art shops or laboratories in which caustic or explosive chemicals, hot liquids or solids, hot molten metals, or explosives are used or in which welding or any type, repair or servicing of vehicles, heat treatment or tempering of metals or the milling, sawing, stamping or cutting of solid materials, or any similar dangerous process is taught, exposure to which might have a tendency to cause damage to the eyes.  Visitors to such classrooms or laboratories shall also be required to wear such protective devices.


The term eye protective devices, as the law provides, shall not be limited to white or tinted, plain lenses, but may include safety glasses ground to prescription.  It shall not include prescription lenses of ordinary glass.






The Board of Education has approved a set of specific procedures to be utilized when individuals wish to visit the school.  Major components of these procedures include the following:


•        All visitors to the Middle School must come to the main office to register.


•        Signs shall be posted at all entrances to the school stating the need to report to the main office.


•        The member of the secretarial staff acting as receptionist shall inquire into the nature of the visit and the visitor's name.


•        If the visitor indicates that he/she wishes to speak with a guidance counselor or an administrator, he/she will be directed to the appropriate office.


•        If the visitor indicates a desire to speak with a particular teacher, the receptionist will explain that we do not permit teachers to leave their assignments to speak with outsiders but that she will check the teacher's schedule.


•        If the teacher does not have an assignment, the receptionist shall attempt to locate him or her and indicate that a visitor wishes to speak with him/her and give the visitor's name.


•        The teacher may indicate that he/she will come to the office, or may ask to have the visitor directed to a particular room.


•        If the teacher has an assignment, the receptionist shall ask if someone else can be of assistance.


•        If the visitor requests to see someone else, the receptionist shall attempt to locate that person.


•        If the visitor declines the opportunity to speak with someone else, the receptionist shall ask if  a message is to be left.


•        Under no circumstances shall any visitor be directed to a particular part of the building without the receptionist ascertaining the nature of the visit.


•        If the visitor indicates a desire to visit a particular class, he or she shall be accompanied to that class by an administrator and introduced to the teacher in charge.


•        All visitors shall be asked to sign the visitor's book and shall be given a visitor's pass if he or she is to go to some part of the building other than the office area.


•        Former students of West Deptford Schools will not be permitted to visit with teachers during a teaching period.  The visitors will be encouraged to return after school hours.


•        Salespersons shall be asked to leave their business cards if the person whom they wish to see is unavailable.


•        In any situation where the visitor does not appear satisfied with the procedures as stated by the receptionist or which seems unusual in some way, the receptionist shall summon an administrator, who will take charge of the situation.




                                     ATTENDANCE PROCEDURE




Homeroom is from 8:10 AM to 8:28 AM.


The weekly attendance sheets are to be used to record daily attendance.  Students are listed alphabetically on the card, last name first.


Roll will be taken by the HOMEROOM TEACHER ONLY.  Registers are legal documents.  This duty must not be delegated to students.  A "1" is to be used to denote absence, a "2" is to be used for tardiness.  No mark is required to indicate that a student is present.  Students arriving to homeroom after 8:10 AM, but prior to 8:28 AM are simply to be marked as late on the attendance card.


By the end of homeroom, the attendance folder is to be sent to the Attendance/Discipline Office.


At the close of the school day, the attendance sheet will be placed in the homeroom teachers' mailboxes for the following day's recording of attendance.  At the end of the week, a new card will be made up by the attendance secretary.  The previous week's card will be filed by the office staff and will be made available when needed.


Students arriving at school after homeroom (8:28 AM) are to sign in at the Discipline/Attendance Office.  The secretary will make the necessary change on the attendance card and issue an Admittance Slip for the periods missed.



Early Dismissal


When it is necessary for a student to leave school early he/she must present a note from home, signed by a parent to the Discipline/Attendance Office before the end of the Homeroom period.  Before students sign out, notes will be checked for authenticity.  Students will not be allowed to leave the building unless a parent or an adult designated by the parent reports to school and signs the student out of school.  Students who must leave during a class period will be given a pass which they should show to the teacher at the beginning of the period.  Students are to go to their locker before reporting to the attendance office to sign out.



Lateness to Class


Students who arrive at their assigned classes or lunches after the time indicated on the time schedule are to be disciplined by the teacher.  The method of discipline used will vary from teacher to teacher and according to the exact situation.  Some of the more common techniques include:  reprimand, after-school detention, or calling parents.


In addition to the above, cases of chronic lateness are to be referred to the disciplinarian.  Chronic lateness is defined as three (3) or more latenesses to the same assignment.  Latenesses reported to the disciplinarian must include the period and class for which the student is late, the dates of the latenesses, the number of minutes late each time and indication of action taken by the teacher.  Repeated cases of lateness may lead to suspension from school.





Please notify the Assistant Principal for Discipline of students who are chronically absent or who show a specific pattern to their absence.


Requests are received from time to time to excuse a child from school in order to accompany his/her family on vacation.  Requests of this nature will be handled as follows:


•        The child will bring a note from home requesting the absence.  The note will be presented to the homeroom teacher, who will forward it to the Assistant Principal for Discipline and a record kept of the dates of absence.


•        The homeroom teacher is to notify the rest of the team of the impending absence.  If the teacher foresees any problems (such as missing a major test), he or she should notify the Assistant Principal.  The parents will then be notified of the problem.  The Assistant Principal will inform the parents of the advisability of the absence - based on the student's academic performance.



District Homework Policy



Category        Grades 5-6


PURPOSE            -        To develop students as independent learners who successfully complete assigned tasks

* To practice new skills and concepts

* To expand individual learning through the use of short, individual assignments or projects


TYPE         -        Meaningful homework with a practical application; i.e., expression of opinions

through letter writing; using estimation to establish cost when shopping

* Completion of classroom worksheets/lessons activities

* Extra credit or required homework that involves creativity and problem solving



          Teachers SHOULD be realistic about the amount of time required to complete homework assigned.


          A maximum of 30 to 45 minutes of homework, Monday – Thursday, with a due date appropriate to the requirements of the project and assign long-term projects so that assignments can be completed by working 15 minutes per night.


          While homework should not be assigned prior to holidays and weekends on a consistent basis, these are excellent times for students to review learnings or work on short- and long-term assignments. Students should be encouraged to budget their time accordingly.



                   -        Provide a study environment with parental supervision

* Design a student-parent contract that involves rewards to be given at home

* Check for completion of all assignments

* Quiz students on items being studied

* Provide feedback to teacher(s) regarding their child’s understanding and/or completion of homework via the daily assignment book


PROCEDURE      teachers must:

* make certain that homework assignments are clear to students and parents

* present a detailed time line for long-term projects

* establish and maintain communications among all members of the instructional team as to the due dates and amount of homework  assigned for effective management and completion of assignments

* consider individual levels and student learning styles and abilities when assigning homework

* allow students to audiotape homework or limit written work for specific students

* be sure homework is on an independent level

* establish procedures for acceptance of late homework and communicate their procedures to students and parents


CATEGORY        Grades 7-8


PURPOSE            -        To help students model the importance of learning outside the classroom so

they become independent learners

* To provide opportunities for application, enrichment, interpretation and practice

* To raise student achievement

* To provide opportunities for teacher and learner feedback and assessment


TYPE         -        Reading assignments and leisure reading

* Assignments requiring application of prior knowledge to new concepts, new skills and/or problem situations

* Short-long term projects and research and/or the testing of hypotheses based on classroom learnings

* Practice

* Assignments where students determine the method they will use to meet the requirements (written vs. oral, visual arts or performances)

* Voluntary assignments such as extra credit projects involving research, models, writing, technology, etc.

* Journal writing



          1 to 1 ½ hours total for all subjects, two to four times per week.

          While homework should not be assigned prior to holidays and weekends on a consistent basis, these are excellent times for students to review learnings or work on short- and long-term assignments.  Students should be encouraged to budget their time accordingly.



* Provide feedback to teachers

* Check, review homework

* Provide an area for their children can complete homework

* Set a homework time

* Check, review notebooks and assignment books

* Attend Home/School Connection Programs, as offered


PROCEDURE      Teachers must:

* provide clear and specific directions for long-term assignments

* collect all homework, evaluate and give immediate feedback; i.e., verbal review with the class; written comments appropriate to the grade level and individual student; and counseling of individual students or small groups

* provide assignment books and then sign them every week for parent/student review

* inform parents and students of goals of our district’s homework program; communicate the importance of education and completing homework in a timely manner

* keep in mind individual learning styles of students

* assignments should be completed on time. In the event of a student turning in a late assignment, teachers may lower the grade of that assignment.



                                              HOMEWORK (Make-up)


Students who miss school for any legitimate reason must be permitted to make up any required work they have missed during their absence.  Reasonable consideration should be given in expecting this work to be turned in.  A minimum of two days for every day absent is not unreasonable.  (One day would be difficult as the students must complete both the current and make-up work).


Although students who are absent for an extended period of time usually request that work be sent home, they should also be given an appropriate amount of time for completion of their work.  For any number of logical reasons, students may not be able to work during their illnesses and, therefore, cannot always be expected to turn in work immediately upon their return to school.








All keys will be distributed by the Assistant Principal, Curriculum or his/her designee at the beginning of the school year.




Teachers should report the loss of any key(s) immediately.  This report should be made to the Assistant Principal, Curriculum.




All keys will be collected by the Assistant Principal or his/her designee at the end of the school year.  When collected, they will be tagged with use for each key (i.e., F-6, desk in F-4, closet in D-3, etc.).




By 4:00 p.m. daily all keys will be placed on the key rack in the front office.  The Assistant Principal, Curriculum or his/her designee will lock the key rack away each night and put on the counter each morning.  Each staff member is responsible for securing all rooms, desks, closets, etc. when the area is unsupervised.




                                            HALL PASS PROCEDURE


All students will have a year-long hall pass that will be included in their student agenda.  It is the responsibility of each student to budget the use of this pass wisely.  Out of class privileges can only be expected if a student has their agenda hall pass.


The use of the hall pass must be kept to a minimum.  No student is to be in the halls, during class time, without a pass. Teachers are to sign passes only for worthwhile reasons.


Students do need a hall pass to use the pay telephone.  Please screen student requests.  Students should not be allowed to call home for assignments, gym equipment, or to have a parent pick them up.  Scraps or slips of paper are not to be used in lieu of the standard hall pass.




                                                   LOCKER PASSES


Students are permitted to go to their locker before and after homeroom, between classes, before and after lunch, and at the end of the school day.  It should not be necessary for a student to go to his/her locker during class for homework, etc.  If the teacher feels that it is absolutely essential that the student go to his/her locker, he/she must be given a hall pass, and if the student was negligent, appropriate disciplinary action should be taken by the teacher.




                                         COMMUNICABLE DISEASES


Students who are suspected of having any type of communicable disease, i.e. chicken pox, will be sent to the school nurse for examination.  Should the diagnosis be positive, the nurse will call the parents to have the student sent home.  Students identified as having a communicable disease must remain out of school until such time that a doctor's examination determines that the disease cannot be transferred to other students.






If an emergency situation (such as extremely poor weather conditions) necessitates a school closing, teachers will be notified via the emergency phone chain list.  This list will be developed and distributed early in the school year.


Under unusual weather conditions, the school may have a one hour delayed opening.  This option will only be exercised if it is reasonable to believe that road conditions would improve significantly by the time the busses start their routes.  Notification of this delay will also be given through the phone chain.


1.       Message on phone chain will be that school opens one hour late.

2.       Administrative staff will open offices at normal time.

3.       Secretarial staff and aides will report as close to their normal starting time as possible.

4.       Teaching staff will check in as close to regular time as possible, but no later than 8:40 a.m.

5.       Students who arrive at school prior to 8:45 will wait in the LGI.

6.       All staff members will be at their "before school" assignments by 8:50 a.m.

7.       Busses will start their routes exactly one hour later than normal.

8.       The building will be officially opened to students at 9:00 a.m.

9.       Homeroom will start at 9:15 a.m. and may be held longer than normal if busses are late.

10.     The period schedule will start with either Period 2 or 3 - depending on the time.

11.     The work day will end at the regular time.




                          METHOD OF DISPERSAL IN AN EMERGENCY

                                   OR EARLY DISMISSAL SITUATION


Procedures as outlined in this section have been identified to facilitate the orderly dismissal of both staff and students should an emergency arise.


In the event of an emergency declared by the authorities, the following will apply:



•        Call shall be received in the Superintendent's office.


•        That office shall call all schools and declare an alert.  The school answering shall repeat the message entirely, and then proceed as instructed.


•        If the message is an "EMERGENCY", the children who normally walk to and from school shall be dismissed as soon as possible with instructions to proceed directly home.  Bus pupils will get coats and wait quietly and orderly for the buses.


•        In the Middle School the walkers shall be dismissed as soon as possible and the remainder shall be gathered together in the cafetorium or gymnasium until buses return for second trip.


•        When all pupils in Middle School have been evacuated, the teachers may go.


•        If time does not permit pupil evacuation, administrative direction will be provided.  No pupil nor teacher should be permitted to leave the building until an "all-clear" has been received.


•        Parents have been asked not to come for children since they would cause a traffic jam that might not be resolved.  However, it would be foolhardy to try to keep a child from his/her parents if they do come, and while it might be irregular, it would be impossible to stop.


•        Whatever the emergency, our first duty is to the children.  Their welfare must come first, at all costs.


In the event of an early dismissal as declared by the Superintendent, the following will apply:


Call shall be received in the Principal's Office.


Staff will be notified of the dismissal as early as possible.


Students will be directed to report to their homeroom classroom assignments.


Teachers will assume their AM duty schedule (i.e. team leaders in halls, etc.).


To provide outside supervision, bus duty assignments should be followed.


Walkers will be dismissed as soon as possible.

Bus students will be dismissed as the buses arrive.


As the last student leaves the classroom, the homeroom teachers are to report to the library for further assignments.


The office area is to remain clear of all personnel except those authorized by the Principal.


Staff will be dismissed by the Principal when it has been determined that all students have left the building.




                                BUILDING EVACUATION PROCEDURE


Building evacuation drills (usually called fire drills) are held at least twice a month in accordance with the New Jersey law.  These drills should be taken seriously by all staff/students.  It should be remembered that fires and other emergencies do occur in schools and that it is imperative that the building be evacuated quickly.   There is an automatic fire detection system in the building which can set off the alarm.  Therefore, when the evacuation signal sounds, everyone must leave the building immediately regardless of weather conditions or other circumstances.  There is not time to get coats from lockers or delay in some other way.  If the signal is to be ignored for some reason, an appropriate announcement would be made over the PA system.


When the building evacuation signal is given, the teacher in charge of the class, study hall, lunchroom, etc., will give evacuation directions.  All classrooms have directions posted near the door.  The specific instructions follow on the next few pages.


Specific evacuation procedures to be utilized include:


•        The usual signal to evacuate the building will be the fire alarm bell.  The alternate signal will be a siren-type sound emanating from the PA  system.


•        The classroom teacher will give the directives for leaving the building.


•        A specific student should be assigned to lead the class.  This student should be capable of reacting responsibly in an emergency situation (such as a blocked exit).


•        Students are to move SILENTLY and QUICKLY out of the building in orderly lines.


•        The last group should clear the building by fifty feet.


•        Teachers must see to it that all windows are closed and lights turned out.  It is suggested that monitors be assigned to perform these duties.


•        The classroom teacher should take his/her roll book with him/her and take roll when his/her class has reached their designated area on the school grounds.  Report all missing students to the office immediately after discovering absence.


•        If there is a student in the class who is using crutches or is similarly physically unable to keep up with the other students, the teacher in charge is to instruct the student to wait until everyone else is out before leaving the class.  The teacher is to remain with the student and accompany him or her out the door and ask another teacher to supervise the class.


•        When the building evacuation signal sounds between periods, all teachers are asked to do the following:


•        Have students leave the building by the closest door.


•        Be sure that any classroom in your area is properly taken care of (windows closed, lights out, door closed).


•        If you are near a lavatory, go in and tell all students to leave.  (The evacuation signal may not be heard in the lavatory).


•        Leave the building by the closest door - in this way, we will be certain that there are teachers with all groups of students.


•        All personnel will leave the building when the evacuation signal sounds unless specific instructions to the contrary are given over the PA system.


•        After an evacuation, the signal to come back into the building will be two short blasts of the PA musical tone.






1.       In the event of a bomb threat the building principal or his designee will contact the West Deptford Police Department and the Superintendent of Schools or Director of Administrative Services.


2.                 Staff will be alerted to the situation and will be notified via the PA system to report to their SPECIAL DESIGNATED AREAS (see below).  The staff and students will be told that "a CODE 2" evacuation is necessary and alarm bell # will be sounded


* Grade 5 teachers report to the 5th grade morning bus drop off area and take

                   students to the front lawn near the marquee


* Grade six teachers report to the 6th grade morning bus drop off area and take students to the softball field


* Grade seven teachers report to the 7th grade morning bus drop off area and take students to the rear of the recess field


* Grade eight teachers report to the 8th grade morning bus drop off area and take students to the field behind the houses on Grove Road


* Special Area teachers report to the front of the school and serve as runners for communication purposes


3.                 If classes are in progress at the time of the announcement, teachers who have classes at that time will escort their students to their morning bus drop off area and then report to their designated area if different from where students are.


4.                 The following staff will be designated as lead teachers for their area and arrangements will be made to provide them with cell phones for communication


* 6th grade - Team Leaders

* 7th grade - Team Leaders

* 8th grade - Area Coordinators


5.                 Once all students have arrived at the morning bus drop off areas the Group Leaders and the Team Leaders will take attendance for 5th, 6th and 7th grade.  8th grade Area Coordinators will take attendance for 8th grade according to the three physical education sections.  The appropriate rosters will be provided by the administration.  The West Deptford Police Department will be utilized to assist with the containment of parents, media and other public.


6.                 Parents, press and other media will be kept off campus.  In the event that a parent wants to take his/her child from the school; the following procedures will be implemented:


* Parents will be directed to park on Grove Road

* Parents will be directed to report to an administrator in front of the school

* The parent's ID will be checked and the name of their child obtained

* An assisting staff member will then go to the child's designated area and notify one of the lead teachers for that area that they are taking the child to their parent

* Parents will not be permitted to go to the student holding areas

* Parents will not be permitted to take other children from the campus


7.                 Upon clearance to re-enter the building, students and staff will be directed to do so over the PA system and/or by bullhorn.


8.                 Students will report to their homerooms immediately.  Homeroom teachers will need to take attendance again and submit the material to the attendance office.  (8th grade Area Coordinators will cover any 8th grade homerooms that are unattended due to shared time high school teachers)  Further directions will be provided via the PA system.


9.                 Staff members, who do not have a homeroom, must be in the hallways for supervision.


10.            In the event of inclement weather students and staff will still be evacuated as directed.  Students will remain in the designated areas until the busses arrive.  At that time students will either be taken home or to another secure location.  If students are transported to another location, staff will escort and supervise students as directed.  If students are taken home, attendance will be taken on each bus and submitted to the administration.


SPECIAL INSTRUCTIONS:  If the threat is made prior to the school day, staff should still report to work where they will be provided directions prior to their entry into the building.  All doors will be locked except for the main entrance.






General Statement


One of the major functions of the Middle School is to teach young people to be self-controlled in human relationships and to develop respect for others.  Every student should maintain high personal standards of courtesy, decency, morality, language, honesty, etc.  Respect for real and personal property, pride in one's work, and achievement within one's ability should be expected of all students.


Code of Conduct


The West Deptford Middle School Code of Conduct is based upon the goal of promoting a positive, safe atmosphere of teaching, learning and mutual respect.  This code is the result of our students, parents, teachers, administration and Board of Education working together.


Our code of conduct will:


­              Be fair and consistent for all students.

­              Encourage parental involvement at every level.

­              Promote a positive, safe atmosphere for teaching, learning and mutual respect.

­              Ensure that students develop a sense of personal responsibility.


In order to accomplish this, the entire school community must work cooperatively.  All West Deptford Middle School students are expected to be:


­              Positively involved in the learning process by being attentive and prepared for learning.  Headphones, beepers, etc. are not permitted.

­              Honest and do their best work at all times.

­              On time for school/class.

­              In class/school/supervised area unless authorized to be someplace else.

­              Responsible for their personal commitments including detentions and Saturday Sessions.

­              Dressed appropriately.

­              Able to resolve conflicts without resorting to physical confrontations.

­              Able to behave appropriately while in the hallways.

­              Able to exercise proper manners while in the cafeteria.

­              Able to safely enjoy recess.

­              Able to attend school and school functions free of all unauthorized substances and free of any weapons.

­              Able to adhere to appropriate standards of safety concerning fireworks, matches and fire alarms.

­              Able to conduct themselves appropriately on the bus at all times.

­              Respectful of others. School will be free of any racial, ethnic, or sexual harassment.  Offensive language or gestures, physical or verbal intimidation will not be tolerated.



In order to accomplish this, the entire school community must work cooperatively.  All West Deptford Middle School students are expected to be: (continued)


­              Respectful of all school personnel.  Threatening remarks, defiant behavior, offensive language or gestures are never appropriate.

­              Respectful of all school and student property.


Unfortunately, not all of our students will meet our expectations.  Specific consequences will be imposed for failing to meet our expectations.  Consequences may include warnings, parental contacts, teacher detentions, administrative detentions, Saturday Sessions, internal suspensions and external suspensions.  It may also be necessary to exclude students from certain activities because of demonstrating inappropriate behavior or poor decision making skills.


If a student breaks the code of conduct, several steps may be taken:


­              Teacher will meet informally with student to discuss the problem.

­              Teacher will contact parents for phone or personal conference.

­              Teacher will arrange a conference for the student with a guidance counselor.

­              Teacher will refer the student to the Assistant Principal.


Detentions will be held after school from 3:00 p.m. until 3:40 p.m.  Students will be given 24 hour notice of the detention.  A late bus is provided for students who have been assigned detention.  Saturday Sessions will be held on Saturday mornings from 8:30 a.m. until 11:30 a.m.  Parents must provide transportation.


Listed below are some typical situations that will result in warnings/detentions:


-        chronic lateness to school or class

-        disturbance in class , cafetorium, library, halls and lavatory

-        misconduct on school bus

-        use of profanity

-        taking food from the cafeteria

-        loitering in the school or unauthorized area without permission

-        having no pass

-        failing to report for detention


Listed below are some typical situations that will result in suspension:


-        possession of cigarettes

-        smoking in school or on school property

-        fighting

-        insubordination, gross defiance

-        possession of alcoholic beverages or drugs

-        stealing

-        extortion or intimidation of others

-        inappropriate language





The Assistant Principal for Discipline is responsible for the overall discipline in the Middle School.  If a student is referred to the office, the Assistant Principal will discuss the referral with the student and then take the appropriate action.  If warranted, the Assistant Principal will administer the necessary discipline for an infraction of the rules.  A behavior report must accompany or follow a student sent to the Attendance Office.


When a student is suspended from school, the parents must arrange for a conference with the Assistant Principal before the student is permitted to return to regular classes or to school.


The conference may consist of either a face-to-face meeting or a telephone conversation.  However, unless waived by the Principal due to extenuating circumstances, the Assistant Principal shall hold a face-to-face conference with the parent or guardian at the time of the third suspension if such has not taken place prior to that time.

With each successive offense, consequences generally become more formal and severe.  Saturday Sessions and suspensions are so some of the most severe consequences that may be imposed.  The following actions will be taken in the event of a student repeatedly violating our Code of Conduct.


Total Number of

          Saturday Sessions

          and/or Days of

Suspension                              Action


8                                    Student/Parent/Guidance Counselor or C.S.T.

Representative/Assistant Principal Conference.


12                                  Student/Parent/Guidance Counselor or C.S.T.

                                                Representative/Principal Conference.


16                                  Refer student discipline record to Superintendent/

Board of Education for possible expulsion.



The student who is on internal suspension will be given school work to do and assigned to the internal suspension room where he/she will be supervised by a member of the faculty.  Any student who misbehaves or refuses to work while on internal suspension will be sent home to serve the suspension.




These rules are not to be considered as complete.  Constructive disciplinary action will be taken on any other serious misconduct as deemed necessary by the administration.  The objective is to protect the rights of the student and the taxpayer's property.


The conduct of students should reflect the standards of good citizenship expected by members of a democratic society.  While public education is the right of American youth, there are also responsibilities.  It must be noted that this system  is not to be used to create the effect of an inflexible institution but to provide an atmosphere compatible to more advantages, protection of student's rights and, in effect, more freedom to learn.


Therefore, it is in good faith that the West Deptford Township Middle School Administration and Faculty offer the students this code for maintenance of a sound educational system.






Discipline is the basic responsibility of each classroom teacher.  Each team/teacher should determine a consistent policy on discipline.  Minor problems are to be handled by the individual teacher.  Discipline in your classroom is just as important as your teaching, and without it you cannot teach effectively.  Yet, discipline is not something you work for; it is something that is present in your classroom as a result of planning, your attitude and your understanding of the adolescent mind.  If you anticipate events, they very often never happen.  If you approach your so-called discipline problems with the attitude of teaching and understanding and not as if you are placed in a classroom to see how many violations you can detect, many problems will disappear.  Don't show the attitude that you are so completely in authority that it is disrespectful for a student to breathe out loud.  We are not detectives; we are teachers and discipline is just one of the routine parts of our profession.  We have our chronic offenders and you will handle them in a way which you feel will be most effective.


Students are people and their feelings are just as sensitive as those of adults.  Impudence from students is often the result of impertinence from teachers.  The line between friendliness and familiarity is so fine that even teachers sometimes fail to see it.  "There is nothing that breeds success like success," and in like manner, "There is nothing that breeds respect like respect".  We are older, have more background, have faced more problems and for that we should be respected.  Student are younger, have had less opportunity to learn, have not faced many problems and because of that we should respect them.  Working together to reach a common objective is much easier than a student and a teacher "tolerating" each other.  It is our job to help them to understand that it is our job to help them.


Refrain from using degrading names when altercations arise with students.  Restraint is difficult at times, but it is expected from teachers.


In 5th, 6th and 7th grades the team leader will supervise discipline for the team.  Discipline problems should be discussed in team meetings.  The Assistant Principal will be available to attend these meetings if requested.  The team leader will have the responsibility of regrouping students who form disruptive cliques.  Students who are minor discipline problems are to be kept after school.  If the problem continues, the teacher shall contact the student's parents.  If the student is still a problem, he/she is then to be sent to the Assistant Principal.


If you feel it is necessary to send a student to the office, you must send a behavior report as soon as possible.  Students not having the form or for whom no form has been sent will not be handled by the office.  If you do not have time to fill out a behavior report when the student is sent to the office, fill out a regular hall pass including the reason (in one or two words) for sending him to the office, i.e. talking, disobedience, fighting, smoking, etc.  Then as soon as possible, fill out a behavior report listing the details of the incident.


In filling out a discipline report, please avoid the use of general statements: "he was disobedient", "disrespectful", etc.  Be specific.  Describe the actions involved, the words said, etc.  If the student has been apprehended smoking, state whether he/she was seen with cigarette in hand, in mouth, smoke coming out of his/her mouth, etc.  In situations involving fighting, state if you saw both parties delivering blows, if one attacked the other, etc.  If other teachers witnessed the act, give their names also.  All such information is helpful in determining the disposition of a case, especially those involving serious matters which necessitate parental conference or suspension from school.


If a student has misbehaved to the point that he/she must be put out of the classroom, direct him/her specifically to the Discipline/Attendance Office.  Do not stand students outside the door, or simply send them out of the room.  It is poor practice to assign a student to stand in front of the room, assign extra school work or busy punishment work.  Trying to embarrass a student is doubtful punishment under any circumstances.  The handling of discipline calls for thought, not temper, and ordering someone to "get out" does not take much thought.


Do not assign group punishment.  If one, five, or ten students in a class misbehave, do not punish the entire class.  Try to single out the student or students causing the problem and assign appropriate punishment.


Suspension is a punishment which may be inflicted only by the Principal or delegated to the Assistant Principals.  Please do not put the Principal on the spot by threatening punishment which is not within you realm of authority.



Internal Suspension/Discipline Room


In an attempt to eliminate some of the problems inherent in suspending students from school, almost all students who reach the point where it seems desirable to remove them from school temporarily are placed in an internal suspension.  Internal suspension is held in the room next to the Discipline Office.  Students may be placed in this area for a class period or school day but may only be assigned by a member of the administration.  While there, students will receive school work.  They are instructed to get their assignments from teachers in order not to fall behind in their work.  They are restricted in the number of times they may leave the room for lavatory privileges and assigned a specific period for lunch.


Internal suspension is supervised by teachers assigned this duty for a given period.  Following are the things expected of the teachers with this duty.


•        For proper supervision, the teacher must be prompt in arriving at the assignment.


•        Under no circumstances should the assigned teacher leave this duty until relieved by the next teacher.


•        The teacher should check the attendance list provided.


•        The teacher should keep his/her communication with students to a minimum.


•        If a student asks permission to go to the lavatory, such permission should be granted and the time he/she leaves and returns noted on the attendance sheet.  A student will normally be allowed only one lavatory trip in the morning and one in the afternoon.


•        Students who have passes from the guidance office should be permitted to leave for their appointment.  The time left and returned is to be recorded on the attendance sheet.


•        If a student is assigned to the discipline room until a punishment assignment is complete, the teacher in charge when he/she completes the assignment should collect it and see that it gets turned in to the Assistant Principal of Discipline.


•        The teacher is to spend the period supervising and not marking papers or holding conferences, or performing other clerical duties.


•        The supervising teacher will periodically check the progress of the students in completing the assigned work.


•        A student who claims he/she has no work to do should be reminded that he/she was instructed to have work, and therefore work will have to be assigned.


•        Accept no student in the discipline room unless he/she was sent there by a member of the administration or secretarial staff.




                                         DEPRIVED/EXCLUSION LIST


A student who has an overdue library book or an unpaid fine (textbook, property damage, etc.) will be placed on the exclusion list until the obligation is met.  The student will not be able to receive his/her report card until this obligation has been satisfied.


A student who is suspended for the second, third, etc. time in a school year is deprived for 10 school days at the time of his/her suspension.  He/she may not participate in any extracurricular activities during this 10 day period.





The office hours of the school shall be from 7:30 a.m. to 4:00 p.m., except Fridays or the last school day of the week before a holiday, when the office closes at 3:30 p.m.  All business to be handled in the office must be taken care of before 4:00 (3:30 on Fridays).  This includes the placing of keys in the key cabinet.  Both the main office door and guidance door will be locked at 4:00 (3:30 on Fridays).  Teachers who find it necessary to work in the office after this must notify the Principal in writing stating the reason to use the office.  All teachers are to check in by 7:55 a.m. and to check out after 3:25 p.m.  Teachers are not responsible for checking in or out any of their colleagues.   Under no circumstances should teachers park in front of the building,  leaving cars running while they enter the building to check in.  Cars are expected to be appropriately parked in designated areas.  Once a teacher has checked in, it is assumed that the teacher is ready to begin work.  On Fridays, teachers may check out 10 minutes after the students have left.


All teachers are to place their room keys in the key cabinet.  This is necessary for substitutes to be able to take over in the teacher's absence.



                                          DAILY ANNOUNCEMENTS


A box for daily announcements will be placed on the counter in the office each afternoon for the following morning's announcements during homeroom period.  This box will be taken off the counter at 8:00 a.m.  Announcements over the PA system will be made during homeroom.  PA announcements will be limited to those which are considered to be of importance to large segments of the student body.  Announcements directed to small groups of students will be printed on the daily bulletin and posted at different locations within the school.




                                        SUPERVISION OF STUDENTS


All teachers are to be at their morning assignments by 8:05 a.m.  Teachers without homeroom assignment will be assigned hall supervision.  Homeroom and hall assignments last until the completion of homeroom - 8:28 a.m.


Teachers who do not have homeroom assignments will be used to cover homerooms when the need arises because of a late teacher or a late substitute.  A list of available persons will be kept in the main office.  They will be called over the PA system as needed on a rotating basis.


All teachers should be in their assigned classes or at their assigned duty and teaching or supervising their classes at all times.  Please remember that you are legally responsible for your students.


Students who ask to be excused from class to see another teacher are not to be excused unless they can show written evidence that the other teacher wishes to see them.  Any teacher who excuses a student at another teacher's request should follow up to be sure that the student went where he/she said he/she was going.


Students are not to be dismissed from class until the time indicated in the daily schedule.  If students are to be excused early for some activity, it will be indicated in the daily bulletin, a special bulletin, the PA system, or all three.  The time to be excused will also be given.  It is recommended that students NOT be permitted to stand in the classroom doorway, but be made to remain in their seats until dismissed by the teacher.


Teachers assigned to supervise students during assembly programs must remain with those students throughout the program.


Please assist with the clearing of the building at 2:52 p.m. each day.  Many students remain needlessly to roam the halls.  Students may remain with a teacher for extra assistance.  The concern is with the malingering.


All students must be directly with a teacher after school.  Students using the library after school must have a written pass.


All students must have at least 24 hours prior notice before being detained after the close of school.  Exceptions can be made if the teacher contacts the child's parent or guardian to receive permission to keep the child the same day.


All students are required to produce a bus pass in order to board a late bus after school.  The teacher who keeps the students after school is responsible for issuing the late bus pass.  The teacher should obtain bus passes from the Discipline Office.




                                           MAINTENANCE SERVICE


Normal requests for maintenance service should be made through the Assistant Principals.  No staff member is to contact a custodian directly unless an emergency situation exists and an administrator is not immediately available.






A neat and orderly classroom helps to provide a positive learning environment for students.  In order to facilitate this,  the following responsibilities are noted:


All teachers are responsible for:


•        Keeping litter off the floors.

•        Keeping chairs from the walls so that damage does not result.

•        Erasing blackboards so that they are available to any other faculty member who may follow you in a particular room.

•        Discouraging the mutilation of desks and other materials, regardless of their location in the building.


          The teacher in a room at the end of the day will:


•        Pull all shades even with the top of the bottom sash.

•        CLOSE and LOCK all windows.

•        Turn off all lights within the room.

•        Lock the door.

•        Follow the above procedures whenever the room is left vacant.


Please place broken chairs (casters) upside down near the door at the end of the day with a piece of paper over the leg that need repair.


Teachers in the room the majority of the day are responsible for the washing of the boards and chalk trays.  Please do not have students clap erasers.  The custodial service will clean your erasers.


Please notify the Assistant Principal, in writing, of any repairs needed in your rooms.  Do this immediately upon noticing any defects so that the building and equipment is constantly kept in good repair.  This is especially necessary in cases where a safety hazard is present.




                                           MONEY AND VALUABLES


You are asked not to leave things of value, especially money, in the school overnight.  Money which is to be deposited in the West Deptford Middle School Activities Fund must be deposited daily with the Principal's Secretary before 3:30 p.m.   A receipt will be given to you and proper credit will be given to the appropriate account within the Activities Fund.  No appreciable amount of money will be kept in the school overnight.  Deposits will be made daily.  Money and items which are not the property of the Board of Education are not covered by our school insurance policy and, therefore, should not be kept in the school.





Supplies will be distributed every other Wednesday.  Supply orders will be filled according to supply cards which are due every other Tuesday.  Please plan ahead and order what you will need, but do not order more than you will need.  Do not request art supplies from the art teachers.  Do not request supplies between supply orders.




                           REQUESTS TO THE BOARD OF EDUCATION


The Superintendent has established deadlines for receiving items that require BOE action.  Listed below are the dates staff should submit such requests to the Principal for his consideration.  All vouchers for reimbursement for such things as activities, advisor salaries, and tuition refund are included in this directive.


The dates for submission to the Principal are as follows:


For the September meeting      -        September 4

For the October meeting                   -        October 2

For the November meeting      -        November 6

For the December meeting       -        December 11

For the January meeting                   -        January 2

For the February meeting                  -        February 5

For the March meeting            -        March 5

For the April meeting              -        April 6

For the May meeting               -        May 7

For the June meeting               -        June 4

For the July meeting                -        July 2

For the August meeting           -        August 6


No person employed by the school system should ever order anything that he/she expects the school to pay for.  ALL ORDERS MUST GO THROUGH THE OFFICES -- first the Principal's Office, then the Superintendent's Office, and finally the actual order is placed by the business office.  Any material ordered otherwise must be paid for by the teacher.  All orders must be placed on the proper requisition forms and must be initialed by the Principal and Superintendent. Confirming orders will not be approved unless prior permission has been received from the Principal.




                                               DAMAGED ARTICLES


If materials are received in a damaged condition, it is of paramount importance that the shipping carton be saved.  Experience has taught us that insurance adjustors will NOT honor a claim for damaged equipment or supplies unless the above procedure is followed.  Boxes marked "fragile" and boxes which appear damaged should be opened in the presence of the delivery man if at all possible.




                                        PURCHASES FOR ACTIVITIES


The school auditor has stated that any activity or purchase which requires solicitation of monies from the Board of Education must be obtained through the proper channels, on the approved requisition form.  It must be done sufficiently in advance of the Board's bill meeting, second Monday of each month, so that all approvals are in order for that day.  NO money can be taken from the activities account with the eventual idea of reimbursement of the same by the Board of Education.




                                          WORKSHOPS AND CLINICS


To secure approval for workshops and clinics, please follow this procedure: 


Submit a written request to the Principal giving full particulars regarding date, time, place, purpose of meeting, and cost, if any.  The Principal will submit the request to the Superintendent.  After approval is received, we will register you and pay for the conference.  A voucher for mileage, etc. should be submitted after you attend.  NO reimbursement will occur unless prior approval has been given.  A conference report must be submitted; refer to page A-9 for format to follow when submitting report.






No teacher can obligate the Board of Education or any school group to a financial obligation through the signing of a contract, bill, receipt, etc.  Approval for the incurring of obligations must be made through normal administrative channels.  Actual contracts can be signed only by the Secretary of the Board of Education.






All members of the faculty engaged in the collecting of funds for any purpose should be aware that money may only be deposited or withdrawn at designated times.


No deposits or withdrawals will be accepted without authorization slips signed by all parties concerned (or in emergencies by the Principal).


No deposit slips will be signed by the custodian of the funds before the accuracy of the deposit is determined.


Money in coins is to be wrapped in bank coin containers; bills are to be flat and facing the same way.


Statements will be issued by the custodian of school monies once a month showing balances.






The Board of Education has approved specific procedures to be utilized when students enter or leave West Deptford Middle School.  These procedures, which are listed below, should facilitate the orderly transfer of records, etc.


Registration of Incoming Students


•        Parents or guardians of Middle School students must have transfer card or report card for the student to be registered.  A birth certificate and health records should also be presented.  If these forms are lacking, registration decision is made by the Principal.


•        Parent or guardian of student fills out West Deptford registration form.


•        Guidance Counselor assigns student to team and class based on registration information.


•        Admissions secretary adds child's name to class list and logs in "Incoming Book" for register clerk.


•        Admissions secretary guides student to proper homeroom teacher.


•        Admissions secretary makes permanent record folder and necessary files.


•        Admissions secretary makes "blue card" for Principal's secretary's files.


•        Admissions secretary gives Attendance secretary and Principal daily reports of students entered and left.


Student Lists


Any instance or occasion requiring a listing of students for official use such as enrollment cards, insurance lists, accident reports, homeroom lists, class lists, report cards, all phases of pupil reporting, publicity releases, programs of all types, etc., requires the use of the student's legal first and last names.  Do not under any circumstances, use any nicknames.  Errors in the procedure will require corrective work on the part of the faculty members responsible for the error.


Withdrawal of Students


•        Guidance secretary fills in withdrawal form upon notification by parents that student is withdrawing.


•        Student takes sign-out form to all teachers for signature; sign-out form is to be returned to the Guidance secretary.


•        Register clerk fills in attendance on sign-out form.                                                                


•        Guidance secretary fills out Pupil Transfer card.


•        Nurse fills out necessary data on Pupil Transfer card.


•        Guidance secretary logs students as withdrawing in "Outgoing" Book.


•        Student takes completed withdrawal form to guidance counselor for final signature.


•        Student is given Pupil Transfer card by guidance counselor.


•        Withdrawal Form is placed in child's permanent record folder which is placed in "Left" file.


•        Upon request from pupil's new school, West Deptford Middle School records are copied and mailed.




                                   STUDENT ACCIDENT INSURANCE


The Board of Education procures student accident insurance for all students.  This insurance covers accidental injuries which occur during school hours, while traveling to and from school, while participating in school-sponsored or supervised activities, or any accident occurring in physical education, shop, or on school campus.


Student insurance is to cover the student only to the limit of the policy.  All further financial responsibility is to rest with the parents or guardian.






Responsibilities of Staff


•        One of the major responsibilities of each staff member is to prevent situations from occurring which might lead to the possibility of injury to a student.  A teacher is responsible for the welfare of all pupils under his/her care at any given time.  This means the teacher should  be with the group at all times.  Prudence and good judgment on the part of each staff member is expected.


•        If an injury to a student should occur, the nurse will be notified immediately.


•        An accident report must be given to the nurse immediately, including the location of the accident, the approximate time, how it happened, etc.  This report does not place responsibility for the accident on the teacher, but indicates that there was a teacher supervising at the time of the accident.



Responsibilities of Nurse


•        The nurse will administer necessary first aid treatment to the injured party.


•        The nurse will notify the parent or guardian of injury and make arrangements to contact the family physician or Dr. Gehring if the injury warrants such action.


•        The nurse will call the township ambulance if the injury warrants such action.


•        If the parent or guardian cannot be contacted and the injury warrants the transportation of the injured student to the hospital, the nurse will accompany the injured student in the ambulance.


•        The nurse will continue to attempt to contact the parent, guardian or other relative who has the authority to approve necessary medical treatment.


•        The nurse is responsible for submitting an accident report to the central office within 24 hours after the accident occurs.


•        The nurse is responsible for apprising the Middle School administration of any accident that should occur in the school building or on the school bus.


•        Accident and injuries at school and school functions can lead to a multiplicity of legal problems.  Schools are not exempt from suits.  Follow our school SOP closely and never discuss an accident with anyone unless authorized to do so.


In general, the well-being of our students and staff is one of the major concerns of the school system.  Therefore, suspicion or discovery of wrongdoing, improper actions, or unusual occurrences, which are or could adversely affect either students or staff, must be brought to the attention of the administration.  Upon being informed of the specifics, it will be the obligation of the administration to take appropriate action.  We teach by example, whether we intend to or not.  Let's make the example we set the best possible.






All flammable liquids shall be stored in approved containers with screwcaps, not exceeding one gallon capacity.


Only one container shall be sealed at any one time.


Any open flame or source of ignition shall be prohibited within 25 feet of any flammable liquid storage area or any location where such liquids are dispensed.






A student should be sent to the nurse in the following circumstances:


•        The student is too ill to continue in class (is nauseous, is feverish, has severe pain).


•        The student sustains an injury in school.


•        The student has a personal emergency.


•        The student insists that he/she is ill and must go to the nurse even though the teacher doesn't see the reason.  (In this case the nurse should be made aware of the teacher's reluctance to send the student).  This should eliminate any case of a teacher holding a student who is really ill.


•        Circumstances exist which the nurse has made known to the student's teachers that require the student to go to the nurse's office (such as taking medication).


•        The nurse sends for the student.


•        The teacher becomes aware of a condition requiring attention by the nurse -- even though the condition may have originated outside school.  (If possible, this situation should be handled by a referral to the nurse.  She can send for the student at a convenient time).


•        The student says his/her parent has requested that the student see the nurse.


If a teacher suspects that a student may be under the influence of an intoxicant, the Assistant Principal of Discipline should be notified and a referral should be made to the nurse.  We are first concerned with the student's physical/mental welfare, therefore, this type of referral should be very low-key without accusation or embarrassment to the student.  Under no circumstances, should the student be sent unescorted to the nurse's office.  If the teacher cannot escort the student to the nurse's office due to classroom responsibilities, please solicit assistance from the office.


A student should not be sent to the nurse under the following circumstances:


•        The student is a chronic visitor to the nurse and the teacher has no indication of one of the above conditions.


•        The student wishes treatment for an injury that occurred outside of school (the teacher should use discretion here if the injury appears to require immediate attention).


•        The student wants throat lozenges and the teacher has no indication that the student needs them.


•        It is the last period in the day and there doesn't appear to be any reason why the student cannot make it through the rest of the class period.


Teachers should follow the above guidelines as much as possible when handling student requests to see the nurse.


Teachers should make their students aware of the rules for going to the nurse.  They will have to give some indication to the teacher of the reason for the request before permission will be given.  Make sure to avoid possible student embarrassment by allowing for the reason to be something like "personal emergency" and by not having the student state the reason publicly.


It is not usual for two students in the same class to need attention from the nurse at the same time.  Such requests should be viewed with considerable suspicion.


Please keep in mind that the nurse is not a substitute for the family doctor, does not diagnose or prescribe, and does not give medication.  She dispenses comfort and sympathy and administers first aid.






The West Deptford Board of Education's Affirmative Action Policy includes the planned and positive steps taken by the school district to remedy any patterns or practices of discrimination in the operation of the educational program and in its employment practices.


The Board of Education also maintains a policy ensuring an environment that is free from sexual harassment for employees and students.  The policy includes procedures for pursuing a complaint.


Copies of these policies can be found in the Principal's or Administrative Assistant to the Superintendent's office.




                            SEVERE WEATHER WATCH OR WARNING


Severe Weather Watch:


This is an alert... primary responsibility is to acknowledge receiving the message and to remain alert to the weather condition lessening or worsening.



Severe Weather Warning:


This is a condition that requires action.  The following will be the standard procedures implemented:


•        the principal acknowledges the message is received


•        pull shades down in room


•        students and teacher leave the room and close all doors


•        teacher take roll book for attendance check


•        students line up against the lockers adjacent to classroom in single or double rows


•        end classrooms (ex. C3, E3, E11) will use center corridor of their wing... away from all doors


•        if warning is going to last for a significant amount of time... students could be moved to larger holding areas i.e. cafe, gym, LGI, etc.


•        interior classrooms (without windows) can hold students in class


•        all teachers without an assignment should report to the IMC for assignment/appropriate instructions


•        end of drill will be announced





          The law says that any person having reasonable cause to believe that a child has been subjected to child abuse or acts of child abuse shall report this information immediately to the Division of Youth and Family Services (DYFS).


          From 9a.m. to 5p.m. weekdays reports of child abuse and neglect can be made to the local DYFS District Office.  There is at least one District Office in every county.  The Office of Child Abuse Control (OCAC) operates a toll-free 24 hour 7 day a week hotline (1-800-792-8610) to receive reports of child abuse and neglect.  Calls received at OCAC during normal working hours are immediately referred to the appropriate district office and calls received after hours are referred to the Special Response Unit (SPRU).


DYFS accepts allegations of child abuse and neglect by telephone and in person from all sources including identified sources, news media, anonymous sources, sources which have incomplete information and referrals from the child or parent themselves.


Upon receiving a report of child abuse or neglect, a DYFS caseworker shall investigate the allegations and take such action as is necessary to insure the safety of the child.




          Any person who, pursuant to the law, reports abuse or neglect or testifies in a child abuse hearing resulting from such a report is immune from any criminal or civil liability as a result of such action.




          Any person who knowingly fails to report suspected abuse or neglect pursuant to the law or to comply with the provisions of the law is a disorderly person and subject to a fine up to $1,000 or up to six months imprisonment, or both.





Communication of Possible Suicidal Intent


          Any suggestion, demonstration, or communication of an intention to commit suicide must be taken most seriously.  (*See Appendix F of the Standard Operating Procedures Manual, chapter subsection 9.7.6)  Pupil confidentiality does not apply when the pupil threatens himself/herself or others.  The student should be urged to speak to the counselor directly.


Communication of Direct Intent to Commit Suicide


          Any suggestion, demonstration, or communication of an intention to commit suicide must be taken most seriously and given the most urgent attention.  (*See Appendix F of the Standard Operating Procedures Manual, chapter subsection 9.7.6)  Pupil confidentiality does not apply when the pupil threatens himself/herself or others.  The student should be urged to speak to an Intervention Team member who shall immediately summon a second Intervention Team member.  The two Intervention Team members shall then jointly interview the student.


Note: Whenever possible, the student’s guidance counselor shall be included as one of the two

Intervention Team members.


*        Manuals can be found in the school Library and the Principal’s office.



                                      INDEX FOR SECTION "C"


                                "CO-CURRICULAR ACTIVITIES"




Assemblies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .       C  6


Club Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   C  4


Co-Curricular Activities, Eligibility for. . . . . . . . . . . . . . . . . . . . . . . . . . . .C  1


School Dances, Duties Applying

Specifically to. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .    C  3


Sponsorship of Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   C  1




                                  CO-CURRICULAR ACTIVITIES


Eligibility for Co-Curricular Activities





"Co-curricular Activities" shall mean:  clubs, intramurals, class officers, student council and similar activities.  It shall not include:  band, dances, one-event activities (e.g. Jump Rope for Heart, gym show, etc.), periodic grade level activities (e.g. skating parties, bowling parties, ski trips, etc.) and curricular field trips.  The determination of whether a specific activity is to be covered under this policy will be made by the Middle School Principal.


In order to be eligible to participate in Co-Curricular Activities at the start of the first semester of each school year, a student in the 6th, 7th or 8th grades must have passed 4 major subjects (i.e. literacy [counts as two subjects], language arts, mathematics, social studies and science) during the last marking period and final year average of the preceding academic year.  In order to be eligible to participate in Co-Curricular activities at the start of subsequent marking periods, students in grades 5 through 8 must have earned passing grades in at least 4 major subjects during the preceding marking period.


Newly placed students are automatically eligible during the first marking period of their enrollment in the Middle School.  All 5th grade students are automatically eligible during the first marking period.  Continued eligibility is based on the provisions of this policy.


Any student retained in the same grade level is ineligible during the first marking period of the next academic year.


Any student who is eligible at the beginning of a marking period remains eligible for the entire marking period.


It will be the responsibility of each advisor to ascertain the eligibility of each student who wishes to participate in his/her activity.  At the end of each marking period the guidance counselors will develop a list of those students who have failed two or more major subjects.  This list will be distributed to co-curricular advisors during the second week of the new marking period.  The co-curricular advisors will  notify the students of this ineligibility.  The club advisors will also notify the guidance department of the names of those students who are in ineligible.  Guidance will notify the parents, in writing, of their child's ineligibility.



Sponsorship of Activities


The administration selects sponsors for the various school activities from those faculty members who are qualified and wish to serve in these capacities.  These appointments are confirmed by the Board of Education at an official session.


Teachers wishing to sponsor a particular activity for the coming school year will have an opportunity to make their wishes known on a questionnaire distributed during the second semester.  Preferences should be made known even for positions now held.  Many areas need assistants and some personnel would prefer to change their present sponsorship responsibilities if replacements were available.


It is hoped that everyone will cooperate with the extracurricular responsibilities of our school.  Sponsorship of the various Middle School activities is an integral part of teaching at this grade level.  It would be greatly appreciated by those who are now doing the majority of the work in this area, if all would contribute their rightful share.


Club and Organization Sponsors who wish to use the school building for activities after normal school closing hours on school days and on weekends should first have the event approved by obtaining and completing a "Request for Activity" form from the Assistant Principal.  Next, they should submit the completed "Request for Activity" form to the Assistant Principal.  A copy of the form will be placed in the teacher's mailbox after an administrative decision regarding approval.


The reasons for this procedure are to insure that the building will be available, to adjust the custodian cleaning schedule, and to include the activity on the calendar.



Chaperoning Activities


Chaperoning of activities is an integral part of teaching in a Middle School.  The need of extra-curricular activities to the total growth and development of the child is plainly asserted in our school philosophy.  We who have chosen to work in this area of education and to work under the philosophy of this school, therefore, have a professional obligation to offer our services to insure the best possible program for those students entrusted to our care.  Whenever possible, all faculty members should attend school-wide activities.



Sponsorship of an Activity


The sponsor of an activity shall be the person responsible for all phases of the activity in question.  He/she shall cooperate closely with the Assistant Principal to insure that all policies of the Administration and the Board of Education are put into effect.  He/she must be present at the activity or, in an emergency, designate another faculty member to assume his/her duties.


The sponsor of an activity shall remain after the completion of an activity until all students have either secured transportation or left the building on foot.


The sponsor of an activity shall give a brief written report to the Assistant Principal, which he/she will use in his/her monthly report to the Principal.  This report will include the following items:  number of students in attendance, all financial matters, chaperones assisting, and any other materials that would be of interest.


The sponsor of an activity shall make all arrangements for the activity in advance.  When applying for the activity, he/she shall ascertain from the Assistant Principal exactly what he/she is expected to do.



Chaperoning an Event


Definite assignments should be issued by the sponsor of the activity.  As a chaperone, you are expected to know the time and place of the event and the time you are to arrive, the type of assistance that will be expected of you, and materials you will need to complete the assignment.


Should a last minute emergency prevent you from attending, it is your responsibility to supply a substitute and notify the sponsor.


You must stay with your group or assignment until the activity is completed.  Do not ask to be relieved early.


If students move furniture or equipment, they must return it to its proper place.  Materials brought in must be taken out.  (When another school is being used, consult with the custodian if material must be stored until the next day).


Neither students nor teachers are expected to "sweep-up" after regular use of an auditorium, gym or room for a student activity.


The Assistant Principal should be notified the day before the event of special building needs.



Duties Applying Specifically to School Dances:




The dance sponsor must attend the dance being sponsored and is responsible for securing at least 12-15 teachers as chaperones for a school dance.



Duties of Chaperones:


Chaperones should be assigned specific duties in advance.  One chaperone should be stationed at the door to check I.D. cards, to insure that students leaving early do not return, etc.


Other chaperones should be assigned to assist in maintaining order by occasionally circulating within the dance area, checking the halls and lavatories, etc.


The dance sponsor should not get personally involved in the specific assignments but remain relatively free to supervise the entire dance.





The dance sponsor will be responsible for all money collected at a dance.  The proposed price of admission should be included in the original request for a dance.  A financial report must be submitted at the sponsor's convenience to the Assistant Principal.





It is suggested that the sponsor of a dance control the selection and playing of music.  A schedule set up in advance by specific title will greatly aid control.





Delivery and arrangements of storage of refreshments are the responsibilities of the dance sponsor.  The director of the cafeteria should be contacted concerning use of cafeteria facilities.  Reservation of all facilities should be made several weeks in advance.





The Assistant Principal will be required to make provisions for the services of one police officer for security purposes.  His/her stipend will come from the proceeds of the dance.   The administration may require additional police officers if circumstances warrant it.



Final Report:


A brief written report containing a financial report, evaluation of the dance activity, suggestions for improvement, disciplinary problems, etc., should be given to the Assistant Principal the first school day after the dance.  If any serious disciplinary problems occurred, immediate notice should be given to the Principal or Assistant Principal.




                                              CLUB PROGRAM


The Assistant Principal is in charge of the club program.  The club program will be held after school hours from 3:00 to 3:40 p.m.  The day or days that a club will meet as well as the number of times per month depends upon the sponsor.  The faculty will be canvassed at the end of the year to determine what clubs will be  made available to the students for the next year.  Only those clubs which receive adequate interest at the organizational meeting will be offered.



Requesting an Activity


No activity involving students is to be discussed with students until after approval has been received for the activity.  The advisor to the club or organization planning the activity should discuss it with a member of the administration.  If Board of Education approval is required, the advisor will be notified.


Neither the Board of Education nor the Administration wishes to be put into a position where it becomes necessary to turn down a request for an activity after students have been planning for it.


This policy applies to such things as field trips, social events, fund-raising projects, dances, dinners, plays, etc.



Tickets for Performances


Advisors to groups which put on performances for the public are asked to see that tickets are mailed to members of the Board of Education, at least two weeks in advance.  In this way we will be assured that all Board members will be in receipt of tickets and that tickets will be made available early enough for the Board members to avoid calendar conflicts.



Advertising for an Activity/Posting of Signs


Any signs to be posted in the school must be seen and approved by the appropriate faculty advisor.  If signs are to be posted for which the purpose is not self-evident, at least one member of the administration is to be informed beforehand as to their nature and purpose.


Signs or posters which refer to or advertise events or activities which are not school functions or are not being held in the school may normally not be posted in the school.  Exceptions may be made with approval of the Middle School Principal.  No posters or signs shall be hung with cellophane tape as it damages the walls.  Masking tape is the preferred method for hanging posters.


No articles for publication in newspapers or letters pertaining to school matters are to be sent out without approval.  All articles for publication should be referred to the Middle School Principal.



Supervision at Activities


Any student or group of students in the building at request of a teacher or by the sponsor of any school activity must be supervised by a staff member.  No teacher shall leave the building until all students under his or her charge have left the building.  Night events require that the building must be locked at the conclusion of the activity.



Board Policy Concerning Activities When School is Closed


When school is closed in an emergency, no activities (including practice, rehearsal, excursions, etc.) will take place without the Superintendent's express permission or in his absence, the permission of the Assistant Superintendent, or in his absence, that of the Middle School Principal.


There shall be no student activity on Sunday except with the express permission of the Superintendent.  Such permission is to be sought and granted at least two weeks prior to the activity.


Permission to hold events on regularly scheduled school holidays must be obtained from the Superintendent.  This is to be accomplished in writing thought the proper administrative channels, for presentation to the Board of Education.  If such permission is granted, regulations regarding the obligatory nature of attendance shall be determined by Board directives, or administrative procedure.







Definition of an Assembly


An assembly is a school activity in which pupils, teachers and community participate for the unification and enrichment of school life.  It is not an interruption in the working of the school, but is an integral and basic part of the school day.



Aims of the Assembly


•        To provide opportunity for the display of the wealth and variety of talent among our students.


•        To provide the opportunity for students to participate actively on stage before their fellow students for recognition, providing social experience and training in stage presence, good speech habits, etc.


•        To provide experience in proper audience response.


•        To bring before all students what is being done in various grades of the school.


•        To encourage appreciation of aesthetic values and to promote worthy attitudes.


•        To motivate subject and school activities interest and to stimulate creativeness.


•        To develop student leadership and management and to cement public relations.


•        To bring into the school various groups and personalities from local and state organizations that will enhance the learning process.



Scheduling of an Assembly


Assemblies will be scheduled by the Assistant Principal for Curriculum.  Different days and periods will be used in order that no one period will be overly taxed by the assembly schedule.  Those desiring to present an assembly program should submit a petition to the Assistant Principal for Curriculum for approval.  Notification of assemblies will be given as far in advance as possible either through the posted activities schedule or by school bulletins.



Proceeding to the Cafetorium


Each team will be assigned a specific area for assemblies.  When notified to report to the cafetorium, students will proceed immediately and be seated in their assigned area.


Many assemblies are presented at considerable expense or represent much effort on the part of the participants, and it is senseless and unnecessary to have programs shortened due to the thoughtless efforts of a few.  All should cooperate in getting to the assembly as quickly and orderly as possible.  Appropriate disciplinary action will be used where necessary to enforce the above procedure.








Annual Written Performance Report Form. . . . . . . . . . . . . . . . . . . . . . . . . .       D 26


Board of Education. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D  1


Board Policy Regarding Soliciting or

Collecting of Money from Students. . . . . . . . . . . . . . . . . . . . . . . . . .         D 15


Business Office Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          D 13


Child Study Team (The). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        D 13


Comprehensive Evaluations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .       D 19


Conservation of Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D 11


Credit Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        D 14


Developing an Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D 10


Drug Free Schools and Communities Act Requirement. . . . . . . . . . . . . . . .        D 11


Duties and Responsibilities of the

Middle School Principal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        D  4


Employee Parking  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D 18


Guidance Counselors, Responsibility of. . . . . . . . . . . . . . . . . . . . . . . . . . .         D  9


Job Description, Teacher, and Others (If Applicable) . . . . . . . . . .Following      D 32


Lateness Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D  9


Middle School Staff. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        D  1


MIPP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .D 30


Observation Report Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D 25


Open Door Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D 18


Organizational Chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          D  3


Parent/Teacher Organization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          D 15


Professional Associations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          D 13


Professional Evaluation and Observation . . . . . . . . . . . . . . . . . . . . . . . . . .        D 18


Professional Staff. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        D  9


Request for Assistance from Applied Technology Personnel. . . . . . . . . . . . . .    D 18


School Organization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          D  4


Specific Duties and Responsibilities of Assistant

Principal/Curriculum and Instruction. . . . . . . . . . . . . . . . . . . . . . . . .        D  7


Specific Duties and Responsibilities of Assistant

Principal/Discipline and Attendance. . . . . . . . . . . . . . . . . . . . . . . . .          D  6


Speech Therapist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D 19


Staff Lateness Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          D   9


Substance Abuse By Employees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D 12


Teacher Absence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          D 11


Teacher Evaluation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D 20


Teacher Insurance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D 15


Teachers' Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .          D 14


Telephone Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         D 13


Tuition Reimbursement, Procedure to be followed . . . . . . . . . . . . . . . . . . .        D 13


Vending/Copying Machines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .        D 14





                                         BOARD OF EDUCATION


Anne Marie Fletcher............................................................................. President


Donald Hicks................................................................................ Vice President


James M. Crawford


Michael Douglas


Douglas Hill


James Mehaffey


Nancy R. Peterson


Gary D. Rutter


Nicholas Santosuosso


William Thompson.......................................................... Secretary of the Board




                                        MIDDLE SCHOOL STAFF


Edward J. Wasilewski................................................... Middle School Principal


Charles J. Merkh............................................................. Assistant Principal for

.................................................................................... Curriculum & Instruction


Brian C. Gismondi.......................................................... Assistant Principal for

..................................................................................... Discipline & Attendance


Betty L. Storey............................................................... Secretary to the Middle

.................................................................................................. School Principal


Lucille Corriero.......................................................... Secretary - Asst. Principal

.............................................................................. for Curriculum & Instruction


Joan Voci................................................................. Middle School Office Clerk


Nancy Williams......................................................... Secretary - Asst. Principal

................................................................................ for Discipline & Attendance


Ethel Hauser....................................................................... Secretary - Guidance


Janice Rivell.......................................................................... Secretary - Library


David Gehring, M.D. .............................................................. School Physician


Kathleen Laughlin.......................................................................... School Nurse





675 Grove Road

West Deptford, NJ 08066-1999


Superintendent’s Office


Superintendent – George P. Faunce

Secretary – Teri Begley

Director of Curriculum and Instruction – Patricia Ripley

Secretary – Teddi Quinlan

Director of Administrative Services – Gail Hicks

Secretary – Sue Carroll



School Business Official/Board Secretary’s Office


Business Administrator/Board Secretary – William H. Thompson

Assistant to Business Administrator – Mary Lynam

Secretary – Wendy Doerrmann

Payroll/Health Benefits – Carin Haabak

Accounts Payable – Jo-Anne Harvey

Business Office Assistant – Debi Beers



Child Study Team


Director – Joyce Feder

Office Manager – Mary Sweeney



Facility Management Office


Director – Tom Russell

Secretary – Judy Giumetti



Food Services Office


Director – Terry Tender

Assistant Director – Denise Newcomb



                                        SCHOOL ORGANIZATION


When charting any organizational structure, the resultant picture tends to show a great deal of rigidity in the structure.


It must be understood that while these are the basic functions of the personnel involved, the Principal is still the person legally responsible for the decision-making within the school.  Instead of attempting to remove the Principal from his staff, this organization should allow for greater contact through supervisory activities while allowing his immediate subordinates, the Assistant Principals, to handle the administrative details.


It is also to be understood that the Assistant Principals will act in a supervisory capacity in any and all areas as circumstances dictate.





                         (Duties are not to be construed as all-inclusive)





          The Principal shall be responsible for the administration of the Middle School, and shall insure that its programs conform to the purpose and programs of the total school district.  In the conduct of the school, he is answerable to the immediate supervisor.  Within his school, he shall be the administrative officer to whom all employees are responsible.


He shall plan, organize, coordinate, stimulate and evaluate the operations and programs of his school.  He shall be dean of his faculty and educational administrative leader of his school.  His work shall entail a great deal of personal contact with parents, students and teachers.  Consequently, he shall fulfill a public relations and guidance function in addition to administrative responsibilities.


The Principal shall see that the programs under his jurisdiction accomplish their purposes in achieving the overall objectives of the total school district.  His principle duties shall be:


1.       Constantly reviewing the curriculum and courses of study with the staff and making certain that the prescribed program is being carried out.


2.       Initiate and direct curriculum improvement projects.


3.       Initiate and direct such research as is necessary for the improvement of instruction and administration of the school.


4.       Responsible for the evaluation of pupil progress and the means employed for improving the quality of instruction.


5.       Devote time to classroom visitation and supervision of instruction.


6.                 Attend and actively participate in curriculum planning meetings.


          7.       Interview and recommend for employment of prospective faculty members.


8.       Organize, plan, and conduct regular meetings of the Middle School faculty with a definite planned program.


9.       Study the interests, ability, talents, experiences and training of the staff supervised.


10.     Recommend the placement of staff members where they will be most efficient.


11.     Meet with and plan for student activities as needed.


12.     Requisition materials needed for classroom work in the specified manner.


13.     Consult with parents concerning pupils.


14.     Attend meetings concerned with the place of the school in the community.


15.     Familiar with current professional literature and attend professional meetings outside the school system.


16.     Responsible for all school funds and monies.


17.     Approve all school activities.


18.     Prepare and present a report each month and a yearly report to the Superintendent on the progress of the school and its coming events.


19.     Alert the Superintendent and Board to all coming events by the last week of the month, for the coming month.


20.     Complete and submit all local, county and state forms as requested on time.


21.     Meet with the Superintendent and keep him informed as to the progress of the school.


22.     Obtain daily substitutes from list issued by Main Office and approved by the Board.


23.     Responsible for the compiling and safe-keeping of all necessary student records.


24.     Maintain discipline among the students and professional staff.


25.     Recommend textbooks through the Superintendent.


26.     Recommend courses of study or changes in courses of study through the Superintendent.


27.     Make recommendations to the Superintendent of Schools regarding the establishment of a duty list for custodial services needed within his buildings.


28.     Supervise the custodian(s) assigned to service his building during the school day in the performance of the custodial job description and to make emergency assignments as needed.  Any substantial changes in the custodian job description should receive approval of the Supervisor of Buildings and Grounds.


29.     Report any problems of custodial personnel not meeting job performance standards to the Supervisor of Buildings and Grounds when initial conferences with the custodian fail to produce the desired change.


30      Make use of custodial personnel after school hours (night crews, scrubbing crews, etc.) and during the summer months to meet emergency situations or short-term assignments under the direction of the Supervisor of Building and Grounds.


31.     Supervise the cafeteria force assigned to his building and to make emergency assignments as needed.  Any substantial changes contemplated in the duties of a cafeteria worker shall be coordinated with the Cafeteria Manager and approved by the Board Secretary.


32.     Report any problems of cafeteria personnel to the Cafeteria Manager.  Appropriate written  communication should be forwarded directly to the Board Secretary.



He shall also be responsible to see that proper safeguards are established for all school property and equipment, keeping an up-to-date inventory of the same.  All losses or damage are to be reported promptly to the Superintendent.


He shall further carry out any and all other duties as prescribed by Title 18, NJSA, or the Rules and Regulations of the State Board of Education.






(As determined by the Principal, the specific duties and responsibilities of the Assistant Principal for Discipline and Attendance shall include the following.  At times other related work may be assigned by the Principal).

1.       Act for the Principal when the Principal is not available.


2.       Administer the general discipline control of the school and to specifically handle referrals.


3.       Carry out the program of pupil accounting.


4.       Aid in the program of curriculum development.


5.       Assume the major responsibility for the preparation of the master schedule.


6.       Provide for orderly traffic at buses, cafeteria, corridors, etc. through assignment of teachers to supervise these areas and provision of assistance to these teachers.


7.       Oversee the cafeteria staff.


8.       Assist the Principal and Assistant Principal for Curriculum and Instruction in carrying out the supervision program of the school.


9.       Administer and supervise the total extracurricular program.


10.     Act as liaison for community and school in such programs as exchange students, essay contests, awards, sales, charity donations, etc.


11.     Aid the Assistant Principal for Curriculum and Instruction in a program of school assemblies.


12.     Oversee pupil centers.


13.     Provide for proper behavior and dress at all social affairs, trips, etc.


14.     Oversee the custodial staff and general school maintenance including regular inspection of the buildings and grounds.


15.     Work with the Principal in a program of research and evaluation in the areas of the Assistant Principal's major responsibility.


16.     Submit a report to the Principal monthly which summarizes the accomplishments of the previous month and indicates future plans.  The report will include a statistical report of discipline cases.


17.     Submit a statistical report annually on the discipline cases handled for the year.


18.     Be present at the after school and evening activities as directed by the Principal.






(As determined by the Principal, the specific duties and responsibilities of the Assistant Principal for Curriculum and Instruction shall include the following.  At times, other related work may be assigned by the Principal).



1.       Act for the Principal when the Principal is not available.


2.       Act as the disciplinarian when the Assistant Principal for Discipline and Attendance is not available.


3.       Assist the Principal in the area of curriculum development.


4.       Assist the professional staff members in improving their teaching techniques.


5.       Foster, with the professional staff, the concept of providing individualization of instruction.


6.       Visit classrooms, observe, and assist the Principal in the evaluation of the professional staff.


7.       Assist the professional staff in the preparation and updating of courses of study.


8.       Coordinate curriculum articulation within teaching teams, from one grade level team to another, and across grade lines.


9.       Meet at least once per month with each teaching team for purposes of planning, coordinating activities, making suggestions for instruction.


10.     Direct the business management duties such as administration of receiving, ordering, etc.


11.     Oversee the office management of the school.


12.     Assist the Principal in carrying out a public relations program.


13.     Work with the Principal in an on-going program of research and evaluation in the areas of the Assistant Principal's major responsibility.


14.     Maintain central storage of textbooks.


15.     Coordinate a program of field trips, visitations, exchange assemblies, speakers, etc.


16.     Oversee the daily check-in of teachers and give substitute teachers the necessary instructions for the day.


17.     Submit a report to the Principal monthly which summarizes the accomplishments of the previous month and indicates future plans.

18.     Oversee the program for ordering and distributing teaching supplies and materials.


19.     Be present at after school and evening activities as directed by the Principal.




                                            SPEECH THERAPIST


We have the service of a Speech Therapist who spends time in the Middle School according to the needs of the students.  If you detect a speech impediment in any of your students, please notify the Guidance Office.  These students are then referred to the Speech Therapist who will set up a weekly appointment for therapy.





The Guidance Department is staffed by two full-time counselors who have the responsibility for developing and implementing the Middle School guidance program.  The Department's primary concern is helping students to establish meaningful and useful personal goals and assisting them in the attaining of such goals.  Individual and group counseling is employed in this endeavor at the initiative of the students themselves, members of the faculty, parents and others.  Each counselor is assigned to work with two grade-level groups of students and remains assigned to these particular students as they move through the four-year middle school curriculum.


The Guidance Department also serves as a resource facility in various ways for students, faculty, administration, parents, and community.  The guidance counselors are available for consultation regarding problems, involving human behavior within educational and personal settings; they maintain student permanent records and other information for staff use; they assist faculty and administration in carrying out school policies; they provide liaison and promote cooperation among school, students, and home by arranging and attending conferences, special meetings, etc.; they administer student testing programs, make referrals to specialists and helping agencies, and assist in making student academic and social placement.


In addition, the Guidance Department has responsibility for a number of routine tasks.  These include such things as preparing regular reports for the administration of faculty grading practices and student academic achievement, checking student report cards before they are issued, maintaining student enrollment lists, and assisting in the processing of new students entering the district and current students leaving the district.


The Guidance Department is also called upon from time to time to aid with special school programs and projects.  These may include curricular activities, community affairs, and various non-recurring events involving Middle School staff.



                                          PROFESSIONAL STAFF

                                         LATENESS PROCEDURE


All professional staff members must sign in on a roster sheet at the beginning of the teacher's day and sign out at the close of the teacher's day.  The roster sheet shall be in the possession of, or under the supervision of, the Building Principal.  Staff members will be allowed ten, 10-minute grace periods before being considered late.



i      e.g.:   If teachers are required to enter their buildings and be at their appointed assignments at 8:00 A.M., the normal grace period will extend to 8:10 A.M.


Professional staff members will be allowed three late arrivals per school year.


1.       Late arrivals shall be defined as three latenesses of any duration up to one hour after the grace periods have been utilized or simply the accumulation of three latenesses at any time beyond a ten minute duration up to one hour.


2.       The fourth late arrival calculated on this basis will result in a warning letter from the Building Principal.


3.       All subsequent latenesses will result in a loss of one hour's salary for each hour or fraction thereof.


Emergency situations in West Deptford Township caused by icy roads, highway mishaps, fog, etc., will be considered.  The Superintendent of Schools shall decide if such situations should have been anticipated or if the situation warrants suspending the requirements of this procedure.


All teachers who do not sign in will be considered absent for the day.


i      Principals are encouraged to remind teachers of the obligation to sign in until such time as the procedure becomes habitual in nature.


Traveling teachers or teachers whose assignments vary from building to building will sign into the building where the first assignment takes place and sign out at the end of the day in the building where the last assignment took place.  The time period before and after school shall be utilized as a preparation or conference period for traveling teachers.


Teacher Messages






                                        DEVELOPING AN IMAGE


"Education is painful, continual and difficult work, to be done by kindness, by watching, by warning, by precept and by praise, but -- above all -- by example." 

John Ruskin


All persons working with children must constantly be alert to the image projected to the children.  Children are adept imitators and are much more prone to pattern their actions on what they observe than on what they are told is appropriate.  Even allowing for the high degree of peer influence common among children of middle school age, the role model we present as adults is very important to the development of the students.  It is extremely difficult for youngsters to accept the "double standard" adults sometimes try to impose; i.e., "I can do X because I am an adult, but you can't because you're not old enough to know what you're doing."  While it is true that different standards exist for adults and youngsters, we should attempt to minimize the impact of these double standards on the students.


With the above in mind, all of us should constantly examine the image we present.  Some areas for consideration are dress and grooming, smoking, language, organization, courtesy and respect and promptness.


APPEARANCE can play a great role in conveying our professionalism to the



SMOKING is prohibited by school employees on school grounds by Board of

Education policy.


WORDS AND PHRASES should be used that we believe are acceptable for the

students to use and that are acceptable to their parents.


A WELL-PLANNED LESSON with all necessary supplies and materials goes a long way toward teaching students how they should organize themselves.


COURTESY AND RESPECT are sometimes difficult to get from students.  However, those adults who are courteous and respectful with youngsters tend to get those qualities in return.


BEING ON TIME is an example-setting quality that can best be taught by those

adults who are themselves able to practice it.




                                   CONSERVATION OF SUPPLIES


The West Deptford Board of Education provides us with whatever supplies are necessary to effectively do our job.  All teachers are asked to be cognizant that wasting of supplies, such as paper, can add quite a lot of money to the budget and to do whatever they can to avoid needless waste.




                                            TEACHER ABSENCE


Teachers are expected to notify the District Substitute Service by 6:00 a.m. in case of absence.  If possible, call before 9:00 p.m. the evening before.  It is the teacher's responsibility to complete the green Report of Substitution and Teacher Absences which the substitute should have placed in your mailbox, verifying the date of absence and the reason, immediately upon your return to school, and give the completed form to the principal's secretary.  If no substitute is required, see the principal's secretary for a Teacher Absence form to be turned in.






As a requirement of the Drug Free Schools and Communities Act Grant the school district will provide "information about any drug and alcohol counseling and rehabilitation and re-entry programs that are available to employees".


Please be advised that the SODAT counselor is aware of the many varied programs available and will share this information with any interested staff... on a confidential basis.


Substance Abuse by Employees on or off School Premises


General – All Employees


          The use and/or being under the influence of alcoholic beverages in school work sites is prohibited.  Violations of the prohibition will subject an employee to disciplinary action which will result in suspension from duty for a minimum of five (5) days without pay and may result in non-renewal or termination at the discretion of the Board.


          Any violation resulting in the unlawful possession or use of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance on or off school work sites will subject an employee to disciplinary action which will result in suspension from duty without pay for a minimum of ten (10) days, and will result in a Board of Education hearing to consider non-renewal or termination of employment.


          For the purposes of this policy, “work site” shall be defined as follows:


1.     Any school building, or any school premises and any school-owned vehicles or any other school

     -approved vehicle used to transport students to and from school or school activities.

2.     Off-school property during any school-sponsored or school-approved activity, event or function such

     as a field trip or athletic event, where students are under the jurisdiction of the school district.

3.     Off-school property shall only encompass a building, premises or property where an employee shall

have supervisory responsibility over students.  It shall not include a building, premises, or property where an employee is located while he does not have supervisory responsibility over a school student.


     The Board of Education, as a result of criminal convictions or any criminal drug statute violation by an employee occurring outside of the work site, may discipline said employee.  Disciplinary action may include, but is not limited to suspension, non-renewal, or termination at the discretion of the board.


     Information about drug and alcohol counseling and rehabilitation re-entry programs is available to employees in the Student Assistance Resource Coordinator’s office in either the High School or the Middle School.


     All employees will be given a copy of this policy after adoption and, in subsequent years, the policy shall be made part of the orientation program for new employees.


     (C.R.:BOE Policy 6.1.5 Smoking on School Property and School Buildings)






Get a permission slip for the course at the main office before registering at the college.  You will be notified if the course is acceptable for tuition refund.


After registering, keep your tuition receipt and receipt for books.  Upon completion of the course, secure a voucher from the main office.  Submit the completed voucher along with your receipts, permission slip and evidence of successful completion of the course to the Principal's office.  In order to be reimbursed, you must meet the deadlines mentioned on page B-29 of this handbook.




                                 BUSINESS OFFICE PROCEDURES


Any business which must be taken care of involving the business office, must be forwarded in the form of a memo, through the Middle School Principal and the Superintendent of Schools.




                                             TELEPHONE CALLS


The school office telephones are for school business.  Staff members who need to make personal calls are to use the pay telephone in the corridor by the LGI.  If the pay telephone is inoperative or if the staff member feels the personal matter is too sensitive to be discussed in the hall, then he or she may use the office telephone.  We ask that such calls be kept as short as possible.


The telephone in the Nurse's Office is exclusively for the nurse's use.


Any toll calls that are made on school telephones must be recorded on the call sheets provided.  If the toll call is a personal one, the teacher will be asked to pay for it after the monthly telephone bill arrives.




                                       THE CHILD STUDY TEAM


If you have a child in your class who has failed to make an adequate physical, emotional, social or academic adjustment, you may need the help of the Child Study Team.  A PAC referral should be the first intervention attempted to assist the student.  If a referral is necessary the guidance counselor will assist you in filling out the initial referral form.  This initial referral form is processed through the office of the Middle School Principal, who then forwards it to the Child Study Team Supervisor.  The Child Study Team then assigns a priority status to the referral.




                                  PROFESSIONAL ASSOCIATIONS


There are many curricular organizations that would welcome your becoming a member.  We strongly suggest that you investigate the membership advantages of each one and select those that will be of the most benefit to you.  Information on membership in the various organizations is usually found in various publications and from fellow teachers.




                                                 CREDIT UNION


For those teachers wishing to borrow or save money, there is the ABCO Public Employees Federal Credit Union established for this purpose.  Teachers may individually elect to have monies deducted from their monthly gross salary and deposited with the Credit Union.  Notification must be made to the Secretary of the Board if you wish to have deductions taken and deposited.




                                  VENDING/COPYING MACHINES


The vending machines in the faculty room and the copying machines in the office are for staff use only.  Students should not be in these areas.  The copy machine located in the Library is available for student use (with the Librarian's assistance), at a nominal fee of $.10 per sheet.




                                          TEACHERS' MEETINGS


All teachers are expected to attend faculty meetings unless they have been specifically excused by the Principal.  In addition to general faculty meetings, there are three other groups which will normally meet on a monthly basis.  The tentative meeting schedules are as follow:



CURRICULUM COUNCIL:  September 21/22, October 19/20, November 23/24,

December 21, January 25/26, February 22/23, March 21/22, April 25/26,

May 23/24.



ADMINISTRATIVE COUNCIL:  September 14, October 12, November 16,

December 14, January 18, February 15, March 14, April 11, May 16.



FACULTY:  September 15, October 13, November 17, December 15, January 19,

February 16, March 15, April 12, May 17, June 9.



Faculty Administration Council


Early in the school year the faculty will be asked to select a committee of six (6) teachers who will meet monthly with the members of the administration.  These meetings will serve as a forum for the discussion of ideas, complaints, and suggestions regarding the operation of the school.  Matters which are considered items for negotiations between the WDEA and Board of Education will not be brought before this group.  Items to be discussed may be placed on an agenda by either the Administration or the faculty committee.  All members of the committee will receive a copy of the agenda the day prior to the meeting.  Meetings will be held on the dates listed above unless all parties agree to a postponement or cancellation.



Curriculum Council


This council consists of the Assistant Principal for Curriculum and all team leaders/area coordinators.  These meetings will be under the direction of the Assistant Principal, who will provide the agenda.  Topics for discussion will be limited to items specifically related to curriculum and instruction.



Administrative Council


This council consists of the Principal, the two Assistant Principals, and all team leaders/area coordinators.  The meetings will be under the direction of the Principal, who will provide the agenda.  The group will serve mainly as a communications body in matters not discussed by FAC or the Curriculum Council -- and will specifically discuss matters pertaining to the previous Board of Education meeting.







The Board policy prohibits the selling by children of any product for the school, the PTO, or any other agency, unless it is an approved class activity.  It also prohibits the collection of monies by any teacher for educational materials.  If the materials are a necessary part of the educational program for that grade or class, the Board will furnish them.  This means NO COLLECTION for library books, weekly readers, crayons, etc.  If you need something of that nature, consult with your principal.


The Board has asked that teachers selling educational or other materials, do not canvass the children in the district, nor their parents, nor relatives.  Selling in this manner is neither ethical nor professional.






There will be monthly meetings scheduled at night in the Middle School Library.  Special meetings will be scheduled with notice going home to parents.


Meetings will be held the second Tuesday of every month.




                                          TEACHER INSURANCE


The following teacher's insurance is available.  Requests for information concerning any of these programs should be directed to the Superintendent through the Middle School Principal.



Pension And Annuity (TPAF)


Compulsory payroll deduction - contains life insurance provision for 1-1/2 times contracted salary for non-contributors.  Effective July 1, 1994 a new law was passed for new enrollees into the pension fund - a flat rate of 5% will be deducted towards pension retirement.


Additional Life Insurance


Compulsory for all new teachers and those new to the state during the first year of employment.  Beyond the first year this insurance is optional payroll deduction on the basis of .4% of the contracted salary.  Employees with this coverage have life insurance in the amount of 3-1/2  times contracted salary.


Health Insurance


U.S. Health Care Patriot 10 and Patriot 5 are paid (partly or fully) by the Board of Education for employees and their families.  Claim forms are available at the Main Office or Payroll Office.